# Post Occasional Time

Users with the following access roles are permitted to use the “VSS Volunteers Menu” option.

- National Administrator
- Site Administrator
- Site Specialist

To access the “Post Regular Time Screen,” select it from the “VSS Volunteer Menu Bar” dropdown list.

Once selected, the “Occasional Hours Screen” appears. The primary use of this screen is for Facility staff to enter and manage Volunteer time manually. This includes reviewing who has logged time for the current day, and additional time interactions. This screen provides the user the ability to:

· Post Occasional Hours’ time

· View the most recent Occasional Hours’ time posting

- Edit existing Occasional Hours’ time posting

The initial view of the “Occasional Hours Screen” is a two part display. The first panel contains the fields for submitting a new “Occasional Hours” posting , and the 2) panel contains a data grid of all current “FY Occasional Hours” posting ordered by most recent date descending, as well as Edit/Delete icons.

Enter Time Panel and Performing Tasks

· Date – Values must be within the current fiscal year. The system may auto resolve the year portion to make time entry quicker (There is only one valid year for any given month-day combination within a FY).

· Number in Group – This is the number of volunteers who volunteered for this posting.

· Total Group Hours – This is the total number of hours the group of volunteers worked. Decimal point value but must be rounded to nearest .25 of an hour.

· Organization – Must be an organization configured from a facilities organization list. Auto-complete should be enabled. Only active organizations and branches.

· Assignment – This is the role and physical location. Auto-complete is enabled and only active services for the facility will appear.

· Comments – This field is used to describe the time entry with 40 characters

· Post All

- Action

NOTE: The system will not allow duplicate entries on Day + Assignment + Organization.

Occasional Time Report Panel Fields

· Date (Filterable)

· Number In Group

· Total Hours

· Organization (Filterable)

· Service (Filterable)

· Role (Filterable)

· Location (Filterable)

· Comments

· Action Items (Edit/Delete)