# Reports Overview

You must have the appropriate security privileges to access specific reports within the Reports function of Inventory Tracker or the option will not display.

Reports allow you to extract information from the database. To run the defined reports, you will select Reports > List from the Inventory Tracker menu. Select the available report and choose from one of two options: run the report or schedule the report to run in the future.

With the Run Reports feature, you can:

- Generate a selected report.

- Save a report that was generated in Data, Excel, or PDF by clicking Save for the data format or clicking the Excel or PDF buttons for other formats.

- View previously generated reports that were saved in Data, Excel, or PDF format by selecting the Completed Reports menu item.

To see the available report, select Reports > List from the Inventory Tracker menu. The report is displayed in a table format, and has the following headings: Report Type, Report ID, and Report Title. From this list, you can select a report to run or schedule.

After you have successfully generated a report, you can first view the report in its current Data format. Then, you can save it in one of three formats (Data, Excel, or PDF), display a list of saved/completed reports, and do the following with the selected report:

- View report

- Extend the expiration date

- View report parameters

All saved reports are accessed from the Completed Reports window (Reports > Completed).

If you choose to schedule a report, you will select scheduling parameters using the Schedule Reports window by selecting Run Frequency, Time to Generate, and Length of Time to Retain the report. The scheduled report will display on the Scheduled Report window.