# Find/Replace DMP Content

Access: DMP Administrator

Routinely, changes in clinical practice guidelines, resolutions to patient safety issues, and other newly established Department of Veterans Affairs' (VA) business rules require updates to the content within a VHA-written DMP. The Find/Replace functionality of the DMP module assists with these required changes, allowing DMP Administrators to quickly find specific text and then replace that text with the updated content (in one DMP, selected DMPs, or in all DMPs).

DMP Contributors have access to the Find functionality of the module (see Find DMP Content); however, only DMP Administrators have access to the Find/Replace functionality.

WARNING! The Find/Replace functionality does not count / track the number of characters being added/updated in the DMP content (i.e., Question / Statement, Responses, DMP Attributes). Therefore, if replacing content that was previously 10 characters, with content that is 15 characters, this update may cause the field in question to be over its specified field limits. It is the responsibility of the DMP Administrator to manage all DMP content, and he / she must be aware that using the Find/Replace functionality may cause content space issues within the DMP fields. The maximum number of characters allowed for the various DMP fields are the following:

- DMP Tag (25 characters)

- DMP Name (100 characters)

- Description & Objective (250 characters)

- Questions/Statements (100 characters)

- Responses (30 characters)

To access the Find/Replace functionality, click on DMP Development Process > Manage > Find/Replace and follow the steps below:

Find DMP Content

1. Enter content in the text box provided for Find what.

NOTE: Special characters (e.g., ‘%’, ‘*’, etc.) cannot be searched on in the Find what field. For example, if you enter, "Diabetes is 100% curable", the system will search for the text, "Diabetes is 100 curable". However, special characters can be added to the text in the Replace with field. For example, if you enter “Diabetes is 95% curable” that is exactly what will be put into the text in the DMP (see Replace DMP Content below).

2. Select whether to search in the DMP Attributes, DMP Questions/Statements, and/or DMP Responses by clicking the checkboxes provided under Look where.

3. Click Find.

4. If content is located, a table of the results displays with the following columns: DMP Name, DMP Tag, DMP Facilitator, Text Found In (indicates the type of DMP content), Field Contents (the actual content in the DMP), Content Locked? (whether or not the content has been locked by a DMP Administrator) (see Lock/Unlock DMP Content), Replace with Supplied Text (see Replace DMP Content below); otherwise, a message will display indicating that no results were found.

Replace DMP Content

5. Once the results display, review the results carefully to ensure you have located the correct information. The located text data displays in boldface and with an underline.

6. Enter text in the text box provided for Replace with.

NOTE: Replace with displays below Find what AFTER clicking Find (if the text exists in a DMP) (see Steps 1-4 for Find DMP Content).

7. Each row of the results table has an individual checkbox in the Replace with Supplied Text column. Select the checkbox for each row requiring text to be replaced. A checkmark will display. If the checkbox is selected, all bolded, underlined text in the Field Contents results for that given row will be replaced (see sample scenarios on replacing content below).

NOTE: As of the current release, there is no "Undo" feature after you click Replace, so review the results carefully again before choosing to replace the content.

8. Click Replace.

9. The content will be replaced with the text entered in Step #2.

Scenario 1: One Word in All DMPs
Find what: | Look where: | Replace with: | Steps

"Telehealth"

DMP Questions/Statements,
DMP Responses ONLY

"Home Telehealth"

1. Type "Telehealth" in the Find what field.

2. Select only the "DMP Questions/Statements" and "DMP Responses" checkboxes for Look where.

3. Review the results carefully to verify that the text should be replaced. For example, content with "Home Telehealth" will display in the results even though you only searched using the word "Telehealth"; however, this content should not be replaced with "Home Telehealth" because the word "Home" would then appear twice in the content (see graphic below). Therefore, you would not select the Replace with Supplied Text checkbox for this row of content.

4. Check the Replace with Supplied Text checkbox only for the content that should be replaced.

5. Click Replace.

6. Only the entries that you have marked will be replaced with "Home Telehealth".

Scenario 2: Phrase in One DMP
Find what: | Look where: | Replace with: | Steps

"CCHT Nurse" in only the Diabetes DMP

DMP Attributes, DMP Questions/Statements,
DMP Responses

"Care Coordinator" in ONLY the Diabetes DMP

1. Type "CCHT Nurse" in the Find what field.

2. Select the checkboxes for "DMP Attributes", "DMP Questions/Statements" and "DMP Responses" checkboxes for Look where.

3. Review the results carefully to identify only those entries for the Diabetes DMP (see graphic below). As the graphic indicates, there is an instance of "CCHT Nurse" in the TeleMOVE DMP, and in this scenario, you only want to replace the content in the Diabetes DMP. Therefore, you would not select the Replace with Supplied Text checkbox for the row of content for the TeleMOVE DMP.

4. Check the Replace with Supplied Text checkbox only for the content that should be replaced.

5. Click Replace.

6. Only the entries that you have marked will be replaced with "Care Coordinator".

Scenario 3: One Phrase in Two Questions/Statements in One DMP
Find what: | Look where: | Replace with: | Steps

"physical activity" in only 2 questions/statements in the TeleMOVE DMP

DMP Questions/Statements

"energetic movement"

1. Type "physical activity" in the Find what field.

2. Select only the "DMP Questions/Statements" checkbox for Look where.

3. Review the results carefully and select only the two questions/statements in the TeleMOVE DMP that you want to replace with "energetic movement".

4. Check the Replace with Supplied Text checkbox only for the content that should be replaced.

5. Click Replace.

6. Only the entries that you have marked will be replaced with "energetic movement".

See Also

Find DMP Content

Lock/Unlock DMP Content

Search All DMPs