Device Shortage Report

# Device Shortage Reports

The Device Shortage Reports allow you to generate National, VISN, or Facility-level reports containing up-to-date inventory shortages of devices in use within your facility. The report presents the Vendor Name, the Device Model, Number of Devices Available, Number of Devices Needed, and the Shortage # for the type of report selected (i.e., National, VISN, Facility).

To generate this report, complete the following steps:

1. Select Inventory Tracker > Reports > List. The complete list of all Inventory Tracker reports will appear.

2. Click once on the Device Shortage Reports (Report ID: DI4) row (the row will be highlighted).

3. Select Run Report.

4. Select the Report Type. For VISN or Facility users, the report will automatically filter to your assigned VISN or Facility.

5. Select the File Type. Data is the default. This is a required report parameter and will determine if the report will display or save in the format selected. Select one of the following:

   - Data – will display data in a table when the report is generated. The report will display for your viewing. You may elect to save the report after viewing. (See Run Report).

   - Excel – will save the report in MS Excel when it is generated. The report will not display, but you will receive a confirmation message indicating the report was saved successfully.

   - PDF – will save the report in Adobe PDF when it is generated. The report will not display, but you will receive a confirmation message indicating the report was saved successfully.

6. Click Generate. The report is displayed for the report type selected.

7. The report columns display the Vendor Name, Device Model, # Devices Available, # Devices Needed, and the Shortage #.

A positive number in the Shortage # cell indicates that there is a shortage of devices.

In the image below, for XYZ VAMC, the first row for Health Buddy Version 1 shows that the number of devices available is "10", the number of devices needed is "15", and the shortage number is "5". The number "5" was calculated by subtracting 10 (# Devices Available) from 15 (# Devices Needed).

9. From this window, you can choose to save this report in its current data format by clicking Save; or, you can choose to save the report to Excel or PDF using the Excel and PDF buttons.

10. You will access these reports from the Completed Reports window (see Completed Reports).

11. Click New Report to return to the Inventory Tracker Reports window.

NOTE: Once you have clicked Save, Excel, and/or PDF, the Data, Excel, and PDF files of this report from the Completed Reports window. Microsoft Excel and Adobe Reader will need to be installed on your local machine to view the Excel or PDF report types. Contact your Facility Administrator for software installation questions.

See Also

Device Failure Rate Reports

Device Inventory Reports

Device Status Reports

Completed Reports