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| # | Location | File | Last Modified |
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| 1 | EPIP_2.0_PSS_1.0_227.zip | EPIP_National_Patch_Module_Patch_Description_(PSS_1.0_227).docx | Tue Jun 12 16:05:24 2018 UTC |
| 2 | EPIP_2.0_PSS_1.0_227.zip | EPIP_National_Patch_Module_Patch_Description_(PSS_1.0_227).docx | Tue Jun 12 19:13:28 2018 UTC |
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| 1 | Existing P roduct Int ake Progra m (EPIP) | |
| 2 | Patch PSS* 1.0*227 | |
| 3 | National P atch Modul e Patch De scription | |
| 4 | ||
| 5 | Department of Vetera ns Affairs | |
| 6 | May 2018 | |
| 7 | Version 1. 0 | |
| 8 | ||
| 9 | ||
| 10 | Revision H istory | |
| 11 | Date | |
| 12 | Version | |
| 13 | Descriptio n | |
| 14 | Author | |
| 15 | 05/25/2018 | |
| 16 | 1.0 | |
| 17 | Initial ve rsion | |
| 18 | EPIP Proje ct Team | |
| 19 | ||
| 20 | ||
| 21 | ||
| 22 | National P atch Modul e Patch De scription | |
| 23 | ========== ========== ========== ========== ========== ========== ========== ======= | |
| 24 | Run Date: MAY 25, 20 18 Des ignation: PSS*1*227 TEST v1 | |
| 25 | Package : PHARMACY D ATA MANAGE MENT Pri ority : MANDATORY | |
| 26 | Version : 1 Sta tus : UNDER DEVE LOPMENT | |
| 27 | ========== ========== ========== ========== ========== ========== ========== ======= | |
| 28 | ||
| 29 | Associated patches: (v)PSS*1*1 95 <<= m ust be ins talled BEF ORE `PSS*1 *227' | |
| 30 | (v)PSS*1*2 13 <<= m ust be ins talled BEF ORE `PSS*1 *227' | |
| 31 | ||
| 32 | Subject: EPIP: DRU G FILE AUD ITS / DRUG PRICE HIS TORY | |
| 33 | ||
| 34 | Category: ROUTINE | |
| 35 | DATA DICT IONARY | |
| 36 | ENHANCEME NT | |
| 37 | ||
| 38 | ||
| 39 | Descriptio n: | |
| 40 | ---------- -- | |
| 41 | Patch PSS* 1.0*227 pr ovides the following enhanceme nts to Vis tA: | |
| 42 | ||
| 43 | - Enables auditing o f drug fil e changes when a use r modifies certain f ields in t he DRUG fi le (#50) t hrough the Drug Ente r/Edit [PS S DRUG ENT ER/EDIT] m enu option . This enh ancement g enerates a message t o a new ma il group c alled PSS DEE AUDIT when these fields ar e modified . The mess age shows the date/t ime of the change, t he name of the user who made t he change, and befor e/after de scriptions of the ch anged fiel d(s). | |
| 44 | ||
| 45 | In additio n, a new P harmacy Pr ice Tracke r function sends a s eparate au dit messag e to the P SS DEE AUD IT mail gr oup when t he PRICE P ER DISPENS E UNIT fie ld (#16) i s added or changed, or when th e PRICE PE R DISPENSE UNIT fiel d is autom atically u pdated by a change t o the PRIC E PER ORDE R UNIT fie ld (#13). | |
| 46 | ||
| 47 | Not all fi elds in th e DRUG fil e are subj ect to aud it. The fo llowing li st of audi table fiel ds is stor ed interna lly in the PSSDEEA r outine: | |
| 48 | ||
| 49 | GENERIC NA ME (#.01) | |
| 50 | VA CLASSIF ICATION (# 2) | |
| 51 | DEA, SPECI AL HDLG (# 3) | |
| 52 | MAXIMUM DO SE PER DAY (#4) | |
| 53 | STANDARD S IG (#5) | |
| 54 | FSN (#6) | |
| 55 | WARNING LA BEL (#8) | |
| 56 | MESSAGE (# 101) | |
| 57 | PHARMACY O RDERABLE I TEM (#2.1) | |
| 58 | RESTRICTIO N (#102) | |
| 59 | APPLICATIO N PACKAGES ’ USE (#63 ) | |
| 60 | NDC (#31) | |
| 61 | CMOP DISPE NSE (#213) | |
| 62 | ATC MNEMON IC (#212.2 ) | |
| 63 | REORDER LE VEL (#11) | |
| 64 | ORDER UNIT (#12) | |
| 65 | PRICE PER ORDER UNIT (#13) | |
| 66 | PRICE PER DISPENSE U NIT (#16) | |
| 67 | SOURCE OF SUPPLY (#1 7) | |
| 68 | DISPENSE U NIT (#14.5 ) | |
| 69 | CURRENT IN VENTORY (# 50) | |
| 70 | DAW CODE ( #81) | |
| 71 | NCPDP DISP ENSE UNIT (#82) | |
| 72 | NCPDP QUAN TITY MULTI PLIER (#83 ) | |
| 73 | INACTIVE D ATE (#100) | |
| 74 | NATIONAL D RUG FILE E NTRY (#20) | |
| 75 | VA PRODUCT NAME (#21 ) | |
| 76 | PSNDF VA P RODUCT NAM E ENTRY (# 22) | |
| 77 | PACKAGE SI ZE (#23) | |
| 78 | PACKAGE TY PE (#24) | |
| 79 | NATIONAL D RUG CLASS (#25) | |
| 80 | CMOP ID (# 27) | |
| 81 | NATIONAL F ORMULARY I NDICATOR ( #29) | |
| 82 | EPHARMACY BILLABLE ( #84) | |
| 83 | EPHARMACY BILLABLE ( TRICARE) ( #85) | |
| 84 | EPHARMACY BILLABLE ( CHAMPVA) ( #86) | |
| 85 | SENSITIVE DIAGNOSIS DRUG (#87) | |
| 86 | ||
| 87 | If a user makes chan ges to an auditable field, the n the mail message S ubject lin e displays the title DRUG ENTE R/EDIT AUD IT along w ith the In ternal Ent ry Number (IEN) and name of th e drug. Th e message body shows the date/ time of th e change, the name o f the user who made the change , and befo re/after d escription s of the c hanged fie ld(s). | |
| 88 | ||
| 89 | If a user makes chan ges to a n on-auditab le field, or views a ny field b ut does no t make cha nges, then the mail message Su bject line displays the title DRUG ENTER /EDIT ACCE SS along w ith the dr ug IEN and name. The message b ody indica tes “No Au dited Chan ges Made.” | |
| 90 | ||
| 91 | After inst allation o f this pat ch, a desi gnated mai l coordina tor must m odify the PSS DEE AU DIT mail g roup to in clude the necessary recipients . | |
| 92 | ||
| 93 | - Provides an audit history fo r price ch anges made in the DR UG file (# 50). When the PRICE PER DISPEN SE UNIT fi eld (#16) is added o r changed, or when t he PRICE P ER DISPENS E UNIT fie ld is auto matically updated by a change to the PRI CE PER ORD ER UNIT fi eld (#13), the syste m will sto re the fol lowing dat a in the H ISTORY PRI CE DISPENS E UNIT mul tiple (#95 0) in the DRUG file: the date and time o f the upda te; the us er who upd ated the f ield; and the new va lue in the PRICE PER DISPENSE UNIT field . The HIST ORY PRICE DISPENSE U NIT multip le is sear chable via FileMan, and is vie wable usin g either F ileMan or the Lookup into Disp ense Drug File [PSS LOOK] opti on. | |
| 94 | ||
| 95 | The new PS S DRUG AUD IT RETENTI ON MOS par ameter is used to li mit the hi storical d ata held i n the HIST ORY PRICE DISPENSE U NIT multip le. This p arameter c an be set to a posit ive whole number of retention months. Th e time per iod for re taining hi storical d ata is bas ed on the last date of a price change, m inus the p arameter v alue (rete ntion mont hs) times 30 days. T hat is, th e retentio n period i s based on 30-day mo nths, coun ting back from the l ast price change. On ly those e ntries tha t fall wit hin this t ime period will be s tored in t he file mu ltiple. If the param eter is no t set to a whole num ber of ret ention mon ths, then all entrie s in the H ISTORY PRI CE DISPENS E UNIT mul tiple will be retain ed. | |
| 96 | ||
| 97 | This modif ication en ables phar macies to better man age drug p rices by v erifying t hat the pr ice shown is up to d ate, and b y providin g a price update his tory. | |
| 98 | ||
| 99 | ||
| 100 | Patch Comp onents: | |
| 101 | ---------- ------- | |
| 102 | ||
| 103 | Files & Fi elds Assoc iated: | |
| 104 | ||
| 105 | File Name (Number) Fie ld Name (N umber) New/Modi fied/Delet ed | |
| 106 | ---------- -------- --- ---------- ------ -------- ---------- -- | |
| 107 | DRUG (#50) HIS TORY PRICE DISPENSE UNIT (#950 ) New | |
| 108 | PRI CE PER ORD ER UNIT (# 13) Modified | |
| 109 | ||
| 110 | ||
| 111 | Forms Asso ciated: | |
| 112 | ||
| 113 | Form Name Fil e # New/Modif ied/Delete d | |
| 114 | --------- --- --- --------- ---------- - | |
| 115 | N/A | |
| 116 | ||
| 117 | ||
| 118 | Mail Group s Associat ed: | |
| 119 | ||
| 120 | Mail Group Name New /Modified/ Deleted | |
| 121 | ---------- ----- --- ---------- ------- | |
| 122 | PSS DEE AU DIT NEW | |
| 123 | ||
| 124 | ||
| 125 | Options As sociated: | |
| 126 | ||
| 127 | Option Nam e Typ e New/Modif ied/Delete d | |
| 128 | ---------- - --- - --------- ---------- - | |
| 129 | N/A | |
| 130 | ||
| 131 | ||
| 132 | Protocols Associated : | |
| 133 | ||
| 134 | Protocol N ame New /Modified/ Deleted | |
| 135 | ---------- --- --- ---------- ------- | |
| 136 | N/A | |
| 137 | ||
| 138 | ||
| 139 | Parameters Associate d: | |
| 140 | ||
| 141 | Parameter Name New/Modi fied/Delet ed | |
| 142 | ---------- --- -------- ---------- -- | |
| 143 | PSS DRUG A UDIT RETEN TION MOS New | |
| 144 | ||
| 145 | ||
| 146 | Security K eys Associ ated: | |
| 147 | ||
| 148 | Security K ey Name | |
| 149 | ---------- ------- | |
| 150 | N/A | |
| 151 | ||
| 152 | ||
| 153 | Templates Associated : | |
| 154 | ||
| 155 | Template N ame Type Fil e Name (Nu mber) New /Modified/ Deleted | |
| 156 | ---------- --- ---- --- ---------- ----- --- ---------- ------- | |
| 157 | N/A | |
| 158 | ||
| 159 | ||
| 160 | Additional Informati on: | |
| 161 | N/A | |
| 162 | ||
| 163 | ||
| 164 | New Servic e Requests (NSRs): | |
| 165 | ---------- ---------- -------- | |
| 166 | NSR2015011 5 Audits f or DRUG fi le 50 Chan ges | |
| 167 | NSR2008071 4 Drug Fil e Price Ch ange Date/ Time Stamp | |
| 168 | ||
| 169 | ||
| 170 | Patient Sa fety Issue s (PSIs): | |
| 171 | ---------- ---------- --------- | |
| 172 | N/A | |
| 173 | ||
| 174 | ||
| 175 | Defect Tra cking Syst em Ticket( s) & Overv iew: | |
| 176 | ---------- ---------- ---------- ---------- ---- | |
| 177 | N/A | |
| 178 | ||
| 179 | Problem: | |
| 180 | ------- | |
| 181 | N/A | |
| 182 | ||
| 183 | Resolution : | |
| 184 | ---------- | |
| 185 | N/A | |
| 186 | ||
| 187 | ||
| 188 | Test Sites : | |
| 189 | ---------- | |
| 190 | VA Midwest Health Ca re Network (VISN 23) , Eagan, M innesota a nd Lincoln , Nebraska | |
| 191 | Dayton VA Medical Ce nter, Dayt on, Ohio | |
| 192 | ||
| 193 | ||
| 194 | Software a nd Documen tation Ret rieval Ins tructions: | |
| 195 | ---------- ---------- ---------- ---------- ---------- -- | |
| 196 | Documentat ion descri bing the n ew functio nality int roduced by this patc h is avail able. | |
| 197 | ||
| 198 | The prefer red method is to ret rieve file s from dow nload. DNS . URL . | |
| 199 | This trans mits the f iles from the first available server. Si tes may | |
| 200 | also elect to retrie ve files d irectly fr om a speci fic server . | |
| 201 | ||
| 202 | Sites may retrieve t he softwar e and/or d ocumentati on directl y using Se cure File Transfer P rotocol (S FTP) from the ANONYM OUS.SOFTWA RE directo ry at the following | |
| 203 | OI Field O ffices: | |
| 204 | ||
| 205 | Hines: DNS.URL | |
| 206 | Salt Lake City: DNS . URL | |
| 207 | ||
| 208 | Documentat ion can al so be foun d in the V A Software Documenta tion Libra ry (VDL) a t: | |
| 209 | https:// DNS . URL /. | |
| 210 | ||
| 211 | ||
| 212 | Title File N ame FT P Mode | |
| 213 | ---------- ---------- ---------- ---------- ---------- ---------- ---------- ---------- ------ | |
| 214 | Pharmacy D ata Manage ment: User Manual p ss_1_um_r0 618.pdf Binary | |
| 215 | Pharmacy D ata Manage ment: User Manual p ss_1_um_r0 618.doc Binary | |
| 216 | Pharmacy D ata Manage ment: Tech nical Manu al/Securit y Guide p ss_1_tm_r0 618.pdf Binary | |
| 217 | Pharmacy D ata Manage ment: Tech nical Manu al/Securit y Guide p ss_1_tm_r0 618.doc Binary | |
| 218 | ||
| 219 | ||
| 220 | Patch Inst allation: | |
| 221 | ||
| 222 | Pre/Post I nstallatio n Overview : | |
| 223 | ---------- ---------- ---------- - | |
| 224 | Review the Pre-Insta llation In structions provided before beg inning ins tallation of the pat ch. | |
| 225 | ||
| 226 | Pre-Instal lation Ins tructions: | |
| 227 | ---------- ---------- ---------- | |
| 228 | This patch may be in stalled wi th users o n the syst em althoug h it is re commended that it be installed during no n-peak hou rs to mini mize poten tial disru ption to u sers. This patch sho uld take l ess than 5 minutes t o install. | |
| 229 | ||
| 230 | For both s ingle and multi-divi sional (in tegrated) sites, the installer must iden tify a spe cific user as the Ma il Group C oordinator . This ind ividual wi ll coordin ate the re cipients o f the Mail Man messag es. This i s usually a Pharmacy Informati cist or AD PAC. Once identified , the Mail Group Coo rdinator w ill be abl e to add n ew users t o the Mail Group PSS DEE AUDIT to allow those user s to recei ve Drug Fi le Audit M ailman mes sages. | |
| 231 | ||
| 232 | Installati on Instruc tions: | |
| 233 | ---------- ---------- ---------- | |
| 234 | To install the patch : | |
| 235 | ||
| 236 | 1. Choose the PackMa n message containing this patc h. | |
| 237 | ||
| 238 | 2. Choose the INSTAL L/CHECK ME SSAGE Pack Man option . | |
| 239 | ||
| 240 | 3. From th e Kernel I nstallatio n and Dist ribution S ystem (KID S) Menu, s elect the Installati on Menu. F rom this m enu, you m ay elect t o use the following options. W hen prompt ed for the INSTALL N AME, enter the patch number PS S*1.0*227. | |
| 241 | ||
| 242 | a. V erify Chec ksums in T ransport G lobal - Th is option will help ensure the | |
| 243 | i ntegrity o f the rout ines that are in the transport global. | |
| 244 | ||
| 245 | b. P rint Trans port Globa l - This o ption will enable vi ewing the components of | |
| 246 | t he KIDS bu ild. | |
| 247 | ||
| 248 | c. C ompare Tra nsport Glo bal to Cur rent Syste m - This o ption will enable vi ewing | |
| 249 | a ll changes that will be made w hen this p atch is in stalled. I t compares all | |
| 250 | c omponents of this pa tch (routi nes, data dictionari es, templa tes, etc.) . | |
| 251 | ||
| 252 | d. B ack up a T ransport G lobal - Th is option will creat e a backup message o f any | |
| 253 | r outines ex ported wit h this pat ch. It wil l not back up any ot her change s such | |
| 254 | a s data dic tionaries or templat es. | |
| 255 | ||
| 256 | 4. From th e Installa tion Menu, select th e Install Package(s) option an d choose t he patch t o install. | |
| 257 | ||
| 258 | 5. When pr ompted ‘Wa nt KIDS to INHIBIT L OGONs duri ng the ins tall? NO// ’, press < Enter>. | |
| 259 | ||
| 260 | 6. When pr ompted 'Wa nt to DISA BLE Schedu led Option s, Menu Op tions, and Protocols ? NO//’, p ress <Ente r>. | |
| 261 | ||
| 262 | 7. If prom pted ‘Dela y install (Minutes): (0-60): 0 //’, press <Enter>. | |
| 263 | ||
| 264 | 8. If prom pted 'Ente r the Devi ce you wan t to print the Insta ll message s. You can queue the install b y enter a 'Q' at the device pr ompt. Ente r a '^' to abort the install. DEVICE: HO ME// HOM E (CRT)', press <En ter>. | |
| 265 | ||
| 266 | Post-Insta llation In structions : | |
| 267 | ---------- ---------- ---------- - | |
| 268 | The Mail G roup Coord inator use r identifi ed during installati on will ne ed to add new users to the PSS DEE AUDIT mail grou p in order for them to receive Mailman m essages re garding ed its to the DRUG file (#50). Th ey should use the ED IT MAIL GR OUP (XMEDI TMG) optio n to do th is. New us ers may be entered a s 'I' (Inf ormational ) or 'CC' (Carbon-co py) users, as approp riate. The installer should no tify the M ail Group Coordinato r that thi s task mus t be perfo rmed. | |
| 269 | ||
| 270 | Follow the steps bel ow to set the PSS DR UG AUDIT R ETENTION M OS paramet er, if a t ime period for stori ng histori cal data i s required . See the Descriptio n section above for more infor mation on how this p arameter i s used. To set the p arameter, contact a VistA prog rammer, Cl inical App lication C oordinator (CAC), or similar u ser with a ccess to t he General Parameter Tools [XP AR MENU TO OLS] optio n in VistA . | |
| 271 | ||
| 272 | 1. Log in to Vist A. | |
| 273 | ||
| 274 | 2. At t he "Select OPTION NA ME:" promp t, type XP AR MENU TO OLS and th en press | |
| 275 | Enter. | |
| 276 | ||
| 277 | 3. At t he "Select General P arameter T ools Optio n:" prompt , type EP and then | |
| 278 | press E nter. | |
| 279 | ||
| 280 | 4. At t he "Select PARAMETER DEFINITIO N NAME:" p rompt, typ e PSS DRUG AUDIT RET ENTION | |
| 281 | MOS and then pres s Enter. | |
| 282 | ||
| 283 | 5. At t he "NUMBER OF MONTHS :" prompt, type the number of retention months | |
| 284 | and the n press En ter. | |
| 285 | ||
| 286 | ||
| 287 | Backout Pr ocedure: | |
| 288 | ---------- -------- | |
| 289 | Backout of this patc h will be performed only with the concur rence and | |
| 290 | participat ion of the appropria te VA site /region pe rsonnel. T he decisio n to | |
| 291 | back out t he patch w ill be a j oint decis ion betwee n VA site/ region per sonnel | |
| 292 | and other appropriat e VA perso nnel. | |
| 293 | ||
| 294 | Note: Due to the com plexity of this patc h, it is n ot recomme nded for b ackout. Ho wever, in the event that a sit e decides to back ou t this pat ch, the si te should contact th e National Service D esk (NSD) to submit a help des k ticket. The develo pment team will then assist wi th the bac kout proce ss. | |
| 295 | ||
| 296 | ||
| 297 | Validation of Backou t Procedur e: | |
| 298 | ---------- ---------- ---------- -- | |
| 299 | The Backou t procedur e can be v erified by printing the first two lines of the | |
| 300 | PSS routin es contain ed in this patch usi ng the opt ion First Line Routi ne | |
| 301 | Print [XU FIRST LINE PRINT]. O nce the PS S routines have been backed ou t, | |
| 302 | the first two lines of the rou tines will no longer contain t he designa tion of | |
| 303 | patch PSS* 1.0*227 on line 2 in the patch list sect ion. | |
| 304 | ||
| 305 | Note: This validatio n procedur e only ver ifies that routine c hanges hav e been bac ked out; i t does not confirm t hat other patch comp onent chan ges have b een backed out. | |
| 306 | ||
| 307 | ||
| 308 | Routine In formation: | |
| 309 | ---------- ---------- | |
| 310 | The second line of e ach of the se routine s now look s like: | |
| 311 | ;;1.0;PHA RMACY DATA MANAGEMEN T;**[Patch List]**;9 /30/97;Bui ld 16 | |
| 312 | ||
| 313 | The checks ums below are new ch ecksums, a nd can be checked wi th CHECK1^ XTSUMBLD. | |
| 314 | ||
| 315 | Routine Na me: PSSDEE | |
| 316 | Before :B15165096 6 After: B151650966 **3,5,15 ,16,20,22, 28,32,34,3 3, | |
| 317 | 38,57,4 7,68,61,82 ,90,110,15 5, | |
| 318 | 156,180 ,193,200,2 07,195,227 ** | |
| 319 | Routine Na me: PSSDEE A | |
| 320 | Before : B3515147 8 After: B35151478 **227** | |
| 321 | Routine Na me: PSSLOO K | |
| 322 | Before :B13754916 1 After: B137576490 **3,7,15 ,16,20,24, 29,38,68,6 1, | |
| 323 | 87,90,1 27,147,170 ,189,192,2 00, | |
| 324 | 195,213 ,227** | |
| 325 | Routine Na me: PSSP22 7 | |
| 326 | Before : n/ a After: B5754647 **227** | |
| 327 | Routine Na me: PSSPRI CE | |
| 328 | Before : B517949 5 After: B5169572 **227** | |
| 329 | ||
| 330 | Routine li st of prec eding patc hes: 213 |
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