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| # | Location | File | Last Modified |
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| 1 | IB_2_568_PRCA_PSO_BUNDLE_T1.zip | PRCA_4.5_315 PATCH DESCRIPTION.txt | Mon Dec 12 17:43:28 2016 UTC |
| 2 | IB_2_568_PRCA_PSO_BUNDLE_T1.zip | PRCA_4.5_315 PATCH DESCRIPTION.txt | Wed Jan 11 01:20:09 2017 UTC |
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| 1 | ||
| 2 | IMPORTANT INSTALLATI ON NOTE: | |
| 3 | ---------- ---------- -------- | |
| 4 | This patch is part o f a multi- package bu ild. There are three patches | |
| 5 | associated with the FY16 HAPE Revenue En hancement project - IB*2.0*568 , | |
| 6 | PRCA*4.5*3 15 and PSO *7.0*463. All three patches ar e to be in stalled | |
| 7 | together a s a bundle , IB_2_568 _PRCA_PSO_ BUNDLE_T1. KID | |
| 8 | ||
| 9 | ||
| 10 | Descriptio n | |
| 11 | ---------- - | |
| 12 | The Chief Business O ffice (CBO ) is reque sting syst em enhance ments to | |
| 13 | The Vetera ns Health Informatio n Systems and Techno logy Archi tecture | |
| 14 | (VistA) In tegrated B illing (IB ), Account s Receivab le (AR), a nd | |
| 15 | Outpatient Pharmacy (PSO) soft ware modul es. | |
| 16 | ||
| 17 | The missio n of the D epartment of Veteran s Affairs (VA), Offi ce of | |
| 18 | Informatio n & Techno logy (OI&T ), is to p rovide ben efits and services | |
| 19 | to veteran s of the U nited Stat es Armed F orces. In meeting th ese goals, | |
| 20 | OIT strive s to provi de high qu ality, eff ective, an d efficien t | |
| 21 | Informatio n Technolo gy (IT) se rvices to those resp onsible fo r | |
| 22 | providing care to th e veterans at the po int-of-car e, as well as | |
| 23 | throughout all the p oints of t he veteran s’ health care. The VA depends | |
| 24 | on Informa tion Manag ement/Info rmationTec hnology (I M/IT) syst ems to mee t | |
| 25 | mission go als. | |
| 26 | ||
| 27 | The overal l FY16 HAP E Revenue Enhancemen t project has been f urther | |
| 28 | divided in to three s ub-project s: | |
| 29 | ||
| 30 | NSR #20150 506 | |
| 31 | The Revenu e Eligibil ity Enhanc ements Pro ject effor t for the Chief | |
| 32 | Business O ffice (CBO ), bundles several N SRs with s imilar bus iness | |
| 33 | needs into a single requiremen ts documen t. Succes sfully add ressing | |
| 34 | the requir ements con tained wit hin this d ocument wi ll enable the | |
| 35 | Department of Vetera ns Affairs (VA) to a ppropriate ly bill ce rtain | |
| 36 | subsets of billable events by correcting , automati ng, or enh ancing | |
| 37 | current Ve terans Hea lth Inform ation Syst ems and Te chnology A rchitectur e | |
| 38 | (VistA) sy stems. | |
| 39 | ||
| 40 | NSR #20150 507 | |
| 41 | The Revenu e Operatio ns Enhance ments Proj ect combin es servera l NSRs, | |
| 42 | as well. T his effort enables t he Departm ent of Vet erans Affa irs (VA) | |
| 43 | to improve revenue o peration f unctionali ty related to repaym ent plans, | |
| 44 | late charg e capture, bill susp ension rea sons, the billing of | |
| 45 | deactivate d provider s, and the display o f appeal r ights and | |
| 46 | responsibi lities on the Vetera ns Benefic iary trave l Bill of Collection s | |
| 47 | form. Imp lementatio n of the p roposed en hancements will make a | |
| 48 | significan t positive impact on stakehold ers and ta rget users . | |
| 49 | ||
| 50 | NSR #20150 505 | |
| 51 | The Revenu e Reportin g Enhancem ents Proje ct will en able the V A to | |
| 52 | improve tr acking and reporting of revenu e, and wil l support revenue | |
| 53 | reporting business r ules and g uidelines. | |
| 54 | ||
| 55 | ||
| 56 | PRCA*4.5*3 15 patch e nhancement s, pertine nt to the above NSRs , include: | |
| 57 | ||
| 58 | 1.) By mea ns of the new Enter / Edit Rep ayment Pla n option, the user | |
| 59 | will creat e the Repa yment Plan by debtor . Note: Th e ‘Enter / Edit | |
| 60 | Repayment Plan’ menu option na me will re place the ‘Set up Re payment | |
| 61 | Plan’ menu option na me. | |
| 62 | ||
| 63 | 2.) On the Enter / E dit Repaym ent Plan o ption, if the AR Deb tor has | |
| 64 | Active bil ls, the sy stem will now displa y a select able list of bills | |
| 65 | for the de btor. | |
| 66 | ||
| 67 | 3.) On the Enter / E dit Repaym ent Plan o ption, whe n displayi ng a list | |
| 68 | of Active bills for the Debtor , the syst em will di splay step s to the | |
| 69 | user to se t up the R epayment P lan. | |
| 70 | ||
| 71 | 4.) On the Enter /Ed it Repayme nt Plan op tion, once a Repayme nt Plan | |
| 72 | has been c reated or modified, the summar y of the R epayment P lan is | |
| 73 | displayed. | |
| 74 | ||
| 75 | 5.) On the Enter / E dit Repaym ent Plan o ption, the system ch ecks to | |
| 76 | see if a R epayment P lan has al ready been created f or the Vet eran. | |
| 77 | ||
| 78 | 6.) On the Enter / E dit Repaym ent Plan o ption, whe n choosing to Edit | |
| 79 | the Repaym ent Plan, all Active bills for the debto r will be displayed | |
| 80 | allowing t he user to add new A ctive bill s to the R epayment P lan as wel l | |
| 81 | as change the due da te of firs t payment and/or the repayment amount du e | |
| 82 | on the Rep ayment Pla n. | |
| 83 | ||
| 84 | 7.) On the Enter / E dit Repaym ent Plan o ption, if the Debtor does not | |
| 85 | have new A ctive bill s that can be added to the Rep ayment Pla n, the use r | |
| 86 | will proce ed to iden tify the r epayment a mount due and/or rep ayment | |
| 87 | amount due date on t he Repayme nt Plan. | |
| 88 | ||
| 89 | 8.) On the Enter / E dit Repaym ent Plan o ption, a d esignated identifier | |
| 90 | will signi fy when an Active bi ll is part of a Repa yment Plan . | |
| 91 | ||
| 92 | 9.) On the Enter / E dit Repaym ent Plan o ption, the system wi ll display | |
| 93 | previously made paym ents to th e Repaymen t Plan. | |
| 94 | ||
| 95 | 10.) On th e Enter / Edit Repay ment Plan option, th e User has the optio n | |
| 96 | to enter D ebtor Comm ents durin g the setu p process. | |
| 97 | ||
| 98 | 11.) The A R Clerk wi ll be able to select Suspended Type from the menu | |
| 99 | to display in the St atus Listi ng For Bil ls [PRCAL STATUS LIS T] report. | |
| 100 | ||
| 101 | 12.) Statu s Listing For Bills [PRCAL STA TUS LIST] report sha ll be | |
| 102 | modified t o incorpor ate reason for suspe nsion. | |
| 103 | ||
| 104 | 13.) Provi de the abi lity to lo ck the opt ion to upd ate late p ayment | |
| 105 | charges (I nterest/Ad min/Penalt y Rates [P RCAF U ADM IN.RATE]) with a new | |
| 106 | security k ey. | |
| 107 | ||
| 108 | 14.) The s ystem will allow the user to i dentify if the Bill of | |
| 109 | Collection s letter a pplies to Veterans B eneficiary Travel (F orm 1114). | |
| 110 | ||
| 111 | 15.) The s ystem will print the Notice of Rights an d Responsi bilities | |
| 112 | when the B ill of Col lections p ertains to Veterans Beneficiar y Travel. | |
| 113 | ||
| 114 | 16.) VistA AR Softwa re Package shall dis continue g eneration of the | |
| 115 | Mailman me ssage/bull etin, “ARD C Detail R eport for MON/ YYYY” , without | |
| 116 | interrupti ng any oth er transfe r data wit hin ARDC. | |
| 117 | ||
| 118 | 17.) The V istA AR So ftware Pac kage shall allow the generatio n of a | |
| 119 | report of bills cont aining the same info rmation as the disco ntinued | |
| 120 | “ARDC Deta il Report for MON/YY YY” with t he followi ng excepti ons/ | |
| 121 | additions: | |
| 122 | Th e report s hall inclu de current status bi lls (New B ill, Activ e, | |
| 123 | Re turned for Amendment , Amended Bill, Open , and Susp ended bill s) | |
| 124 | on ly; | |
| 125 | ||
| 126 | Th e report s hall inclu de a colum n for the Fund numbe r associat ed | |
| 127 | wi th each li ne item on the repor t; and | |
| 128 | ||
| 129 | Th e report s hall inclu de a colum n for the RSC associ ated with | |
| 130 | ea ch line it em on the report. | |
| 131 | ||
| 132 | 18.) Curre ntly, when non-healt hcare debt of $25 or greater i s in a | |
| 133 | delinquent status fo r 180 days , VistA tr ansmits th is debt to TOP | |
| 134 | (via AITC and DMC) f or initiat ion of the standard collection process. | |
| 135 | To maintai n complian ce with Th e DATA Act of 2014, the 180-da y date | |
| 136 | parameter shall be c hanged to 120 days. | |
| 137 | ||
| 138 | 19.) A ne w audit tr ail is nee ded for de tailing ev ents or tr ansactions | |
| 139 | that have occurred o n healthca re debts r eferred fo r debt col lection, t o | |
| 140 | effectivel y support Veterans a nd reconci le account s. | |
| 141 | ||
| 142 | 20.) Vist A shall pr ovide enha nced repor ting capab ility, usa bility | |
| 143 | features, and additi onal data elements f or managin g healthca re debts | |
| 144 | referred f or debt co llection t o improve VHA's abil ity to pro vide suppo rt | |
| 145 | to Veteran s and mana ge account s. | |
| 146 | ||
| 147 | 21.) Crea te report to track s top/reacti vate debts . | |
| 148 | ||
| 149 | VistA shal l provide | |
| 150 | a Stop/Rea ctivate re port to id entify hea lthcare de bts that a re placed | |
| 151 | in the cor responding status. | |
| 152 | ||
| 153 | 22.) Impr ove automa tion in ma nagement o f debt col lection | |
| 154 | ||
| 155 | . VistA sh all | |
| 156 | utilize ex isting fun ctionality , such as List Manag er, and ot her | |
| 157 | automation capabilit ies to imp rove debt collection managemen t" | |
| 158 | ||
| 159 | 23.) The existing M edication Co-Pay Exe mption Rep ort [PRCAX CO-PAY | |
| 160 | EXEMPTION REPORT] sh all be mod ified with the follo wing field changes: | |
| 161 | Ch ange PT ID from full Social Se curity Num ber (SSN) to LastN + | |
| 162 | 4SSN | |
| 163 | Ad d Rx# | |
| 164 | Ad d Drug Nam e (first 1 0 to 12 ch aracters) | |
| 165 | Ad d Fill/Ref ill Date | |
| 166 | Ad d Effectiv e Date of Exemption | |
| 167 | ||
| 168 | 24.) A ne w Third Pa rty Accoun ts Receiva ble catego ry called | |
| 169 | ‘EMERGENCY /HUMANITAR IAN REIMB. ’ shall be created i n Accounts Receivabl es | |
| 170 | with the i nsurer as the respon sible part y. | |
| 171 | ||
| 172 | 25.) A new Third Par ty Account s Receivab le categor y called ‘ INELIGIBLE | |
| 173 | HOSP. REIM B’ shall b e created in Account s Receivab les with t he insurer | |
| 174 | as the res ponsible p arty. | |
| 175 | ||
| 176 | 26.) A one -character “Type” fi eld shall be added t o the Clai ms Matchin g | |
| 177 | Report tha t will ind icate the third-part y claim ca re-type (“ I” for | |
| 178 | Inpatient, “O” for O utpatient, “P” for P rosthetics , and “R” for Prescr iption | |
| 179 | [Rx]) on t he report of third-p arty bills . | |
| 180 | ||
| 181 | 27.) When a user gen erates a C laims Matc hing Repor t for a pa tient, all | |
| 182 | records fo r that pat ient are c urrently p roduced on the repor t. At | |
| 183 | times, use rs need to generate informatio n regardin g only cer tain types | |
| 184 | of care fo r a patien t. The sy stem shall allow the user to c hoose | |
| 185 | between pr oducing a Claims Mat ching Repo rt contain ing (1) al l records | |
| 186 | for a pati ent, or (2 ) only rec ords of a certain ca re type (“ I” for | |
| 187 | Inpatient, “O” for O utpatient, “P” for P rosthetics , or “R” f or | |
| 188 | Prescripti on [Rx]). | |
| 189 | ||
| 190 | 28.) The C laims Matc hing Repor t, when ex ported, sh all be in a line | |
| 191 | format so that infor mation on the report may be ea sily expor ted to | |
| 192 | Microsoft Excel. | |
| 193 | ||
| 194 | ||
| 195 | ||
| 196 | Concurrent Developme nt / Depen dencies: | |
| 197 | ---------- ---------- ---------- -------- | |
| 198 | N/A | |
| 199 | ||
| 200 | ||
| 201 | Patch Comp onents: | |
| 202 | ---------- ------- | |
| 203 | ||
| 204 | Files & Fi elds Assoc iated: | |
| 205 | ||
| 206 | File Name (Number) Field Na me (Number ) New/ Modified/D eleted | |
| 207 | ---------- -------- -------- ---------- - ---- ---------- ------ | |
| 208 | N/A | |
| 209 | ||
| 210 | Options As sociated: | |
| 211 | ||
| 212 | Option Nam e Type New/ Modified/D eleted | |
| 213 | ---------- - ---- ---- ---------- ------ | |
| 214 | PRCA ARDC REPORT ROUTINE NEW | |
| 215 | ||
| 216 | Protocols Associated : | |
| 217 | ||
| 218 | Protocol N ame New /Modified/ Deleted | |
| 219 | ---------- --- --- ---------- ------- | |
| 220 | N/A | |
| 221 | ||
| 222 | Templates Associated : | |
| 223 | ||
| 224 | Template N ame T ype File Name (Num ber) New/Mod/De l | |
| 225 | ---------- --- - --- ---- ---------- ---- ---------- - | |
| 226 | N/A | |
| 227 | ||
| 228 | New Servic e Requests (NSRs): | |
| 229 | ---------- ---------- -------- | |
| 230 | 20150505 - Revenue R eporting E nhancement s | |
| 231 | 20150506 - Revenue E ligibility Enhanceme nts | |
| 232 | 20150507 - Revenue O perations Enhancemen ts | |
| 233 | ||
| 234 | ||
| 235 | Patient Sa fety Issue s (PSIs): | |
| 236 | ---------- ---------- ---------- | |
| 237 | N/A | |
| 238 | ||
| 239 | ||
| 240 | Remedy Tic ket(s) & O verviews: | |
| 241 | ---------- ---------- --------- | |
| 242 | N/A | |
| 243 | ||
| 244 | Test Sites : | |
| 245 | ---------- | |
| 246 | Durham VAM C | |
| 247 | ||
| 248 | ||
| 249 | Software a nd Documen tation Ret rieval Ins tructions: | |
| 250 | ---------- ---------- ---------- ---------- ---------- -- | |
| 251 | Patches fo r this ins tallation are combin ed in host file | |
| 252 | IB_2_568_P RCA_PSO_BU NDLE_T1.KI D. | |
| 253 | ||
| 254 | Installati on of this host file should be coordinat ed among t he package s | |
| 255 | affected s ince only one instal lation is necessary. | |
| 256 | ||
| 257 | The patche s are: | |
| 258 | ||
| 259 | IB*2. 0*568 | |
| 260 | PRCA* 4.5*315 | |
| 261 | PSO*7 .0*463 | |
| 262 | ||
| 263 | ||
| 264 | Sites may retrieve t he KID bui ld in one of the fol lowing way s: | |
| 265 | ||
| 266 | (1) The pr eferred me thod is to FTP the f iles from download. DNS . DNS | |
| 267 | which will transmit the files from the f irst avail able FTP s erver. | |
| 268 | ||
| 269 | (2) Sites may also e lect to re trieve the patch dir ectly from a specifi c | |
| 270 | server as follows: | |
| 271 | ||
| 272 | OIFO FTP ADDRE SS DIRECTORY | |
| 273 | -------- ------ --------- ---------- ----- ---------- -------- | |
| 274 | Albany DNS . URL anonymous. software | |
| 275 | Hines DNS . DNS . URL anonymous. software | |
| 276 | Salt Lake City DNS . URL anonymous. software | |
| 277 | ||
| 278 | ||
| 279 | Sites may retrieve d ocumentati on directl y using Se cure File Transfer | |
| 280 | Protocol ( SFTP) from the ANONY MOUS.SOFTW ARE direct ory at the following | |
| 281 | OI Field O ffices: | |
| 282 | ||
| 283 | Albany: DNS.URL | |
| 284 | Hines: DNS .U RL | |
| 285 | Salt Lake City: DNS . URL | |
| 286 | ||
| 287 | Documentat ion can al so be foun d on the V A Software Documenta tion | |
| 288 | Library at : | |
| 289 | http:// URL / | |
| 290 | ||
| 291 | Title File Na me FTP Mod e | |
| 292 | ---------- ---------- ---------- ---------- ---------- ---------- ---------- - | |
| 293 | Accounts R eceivable Technical Manual/Sec urity Guid e | |
| 294 | prca_4_ 5_tm+r0515 .doc Binar y | |
| 295 | Accounts R eceivable Deployment , Installa tion, | |
| 296 | Back- Out, and R ollback Gu ide | |
| 297 | FY16Re venueARVIP _Deploymen t_Installa tion_Guide .doc Binar y | |
| 298 | ||
| 299 | ||
| 300 | ||
| 301 | Patch Inst allation: | |
| 302 | ||
| 303 | Pre/Post I nstallatio n Overview : | |
| 304 | ---------- ---------- ---------- - | |
| 305 | The post i nstallatio n routine, PRCA315P, is not au tomaticall y deleted | |
| 306 | as part of the insta llation pr ocess. You may delet e it after | |
| 307 | installati on if you desire. | |
| 308 | ||
| 309 | Pre-Instal lation Ins tructions: | |
| 310 | ---------- ---------- ---------- | |
| 311 | N/A | |
| 312 | ||
| 313 | Installati on Instruc tions: | |
| 314 | ---------- ---------- ------ | |
| 315 | This proce ss will in stall new and update d routines and other | |
| 316 | components listed ab ove. There is a post -install r outine tha t will add | |
| 317 | entries to a number of files. | |
| 318 | ||
| 319 | The patch will be re leased in conjunctio n with an Integrated Billing | |
| 320 | patch, IB* 4.5*568, a nd an Outp atient Pha rmacy patc h, PSO*7.0 *463. | |
| 321 | ||
| 322 | ******** ********** ****** NOT E ******** ********** ****** | |
| 323 | IF A USE R IS ON TH E SYSTEM A ND USING T HESE PROGR AMS | |
| 324 | AN EDITE D ERROR WI LL OCCUR. | |
| 325 | The patc h should b e installe d when NO Outpatient | |
| 326 | Pharmacy users are on the sy stem. | |
| 327 | ******** ********** ********** ********** ********** ****** | |
| 328 | ||
| 329 | Installat ion will t ake less t han 1 minu te. | |
| 330 | ||
| 331 | Suggested time to i nstall: no n-peak req uirement h ours. | |
| 332 | ||
| 333 | ||
| 334 | 1. Obtai n the file IB_2_568_ PRCA_PSO_B UNDLE_T1.K ID. | |
| 335 | ||
| 336 | 2. From the Kernel Installat ion & Dist ribution S ystem menu , select | |
| 337 | the I nstallatio n menu. | |
| 338 | ||
| 339 | 3. Use L oad a Dist ribution u sing IB_2_ 568_PRCA_P SO_BUNDLE_ T1.KID whe n | |
| 340 | promp ted to Ent er a Host File name. You may need to ap pend a | |
| 341 | direc tory name. | |
| 342 | ||
| 343 | 4. From this menu, you may s elect to u se the fol lowing opt ions | |
| 344 | (when prompted for INSTAL L NAME, en ter IB*2.0 *568): | |
| 345 | a . Verify Checksums in Transpo rt Global - This opt ion will | |
| 346 | allow y ou to ensu re the int egrity of the routin es that ar e | |
| 347 | in the transport global. | |
| 348 | b . Print T ransport G lobal - Th is option will allow you to | |
| 349 | view th e componen ts of the KID build. | |
| 350 | c . Compare Transport Global to Current S ystem - Th is option | |
| 351 | will al low you to view all changes th at will be made when | |
| 352 | this pa tch is ins talled. I t compares all compo nents of | |
| 353 | this pa tch (routi nes, DD's, templates , etc.). | |
| 354 | d . Backup a Transpor t Global - This opti on will cr eate a | |
| 355 | backup message of any routi nes export ed with th is patch. | |
| 356 | It will not backu p any othe r changes such as DD 's or | |
| 357 | templat es. | |
| 358 | ||
| 359 | 5. When prompted " Want KID t o INHIBIT LOGONs dur ing the in stall? | |
| 360 | NO//" respond N O. | |
| 361 | ||
| 362 | 6. When prompted " Want to DI SABLE Sche duled Opti ons, Menu Options, | |
| 363 | and P rotocols? NO//" resp ond NO. | |
| 364 | ||
| 365 | ||
| 366 | ||
| 367 | Post-Insta llation In structions : | |
| 368 | ---------- ---------- ---------- - | |
| 369 | There are no special tasks to perform af ter this p atch insta llation. |
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