Administration

To access the “Administration Menu,” select it from the “Reports” dropdown list. There are 2 options from this screen:

 

1.      Address Label Reports

2.      Voluntary Service Directory

Address Labels Report

To access the “Address Labels Report Screen,” select it from the “Administration” dropdown option. A secondary pop-up screen will appear with 3 options:

 

1.      Volunteer Address Labels

2.      Voluntary Service Directory Label

3.      National Official Labels

 

Address Label Reports are designed to support Avery 5160 compatible label sheets.

 Volunteer Address Labels

The “Volunteer Address Label Screen” displays address labels for volunteers with specific parameters. The report is restricted to the user’s assigned Facility (s) and allows the user to print reports. Also, the Graphical User Interface (GUI) includes helpful breadcrumbs at the top of each report screen.

 

The “Volunteer Address Labels Screen” allows the user to print address labels for mailings to volunteers associated with a selected station.

 

Report Parameters

o   Age Range

o   Birth Month

o   Organization

o   Service

o   Selected Volunteers

o   All Volunteers

o   All VAVS Representatives

Zip Code                      

Facility

o   Keyword Search

Age Range

Sort By

Email Option

Number of Labels to Skip

 

After entering the values, Submit. Another screen will open to run the report and print.

Report Details

    1. The report runs as of the Current Date/Time. Any data on file as of the current Date/Time is included on the report.

    2. The report is formatted to Avery 5160 address labels (3 columns by 10 rows).

    3. The report includes a note on the screen stating *Exported labels may require additional formatting.

    4.  The system displays the following detail lines on each address label.

·         Name

·         Address Line 1

·         Address Line 2

·         City

·         State

·         Zip Code

 Voluntary Service Directory Labels

This report displays the “Voluntary Services Directory Labels” by Facility, VISN, and State or by All Facilities. The reporting tool allows the user so print the report and the GUI includes helpful breadcrumbs at the top of each report screen.

 

The “Voluntary Service Directory Labels Screen” allows users to print address labels for VHA stations. You can print labels for an individual station, for all stations in the country, or for all stations in a selected VISN or state.

Report Parameters

o   Facility:  The report displays only the selected Facilities.

o   VISN: The report displays only the Stations within the selected VISNs.

o   State: The report displays only the Stations within the selected States.

o   All Facilities: The report displays all Facilities.

Sort By

After entering the values, Submit. Another screen will open to run the report and print.

Report Details

1.      The report runs as of the Current Date/Time. Any data on file as of the current Date/Time is included on the report.

2     The report is formatted to Avery 5160 address labels (3 columns by 10 rows).

3.      The report includes a note on the screen stating “*Exported labels may require additional formatting.”

4.      The system displays the following detail lines on each address label.

·         Name of Facility

·         Service Title (Mail Stop)

·         Address Line 1

·         Address Line 2

·         City

·         State

·         Zip Code

National Official Label

This screen displays address labels for the National Officials by Representatives (Reps), Deputies (Deps), National Certifying Officials (NCOs),Only Reps in Organizations defined as the National Acquisition Center (NAC) Executive Committee Members and All National Officials not Reps/Deps/NCOs.

This reporting tool allows the user to print the report and the GUI includes helpful breadcrumbs at the top of each report screen.

Report Parameters

o   Reps: Thereport displays only Reps.

o   Deps: Thereport displays only Deps.

o   NCOs: The report displays only NCOs.

o   Only Reps in Organizations defined asNAC Executive Committee Members:                 This report displays Representatives defined asNAC Executive Committee Members.

o   This report displays all National Officials that are notReps, Deps, or NCOs.

o   The user is able to filter the report based on a list of Organizations to limit the report output to only the selected Organizations.

o   Keyword Search

o   The report output may be sorted by the Contact Name

o   The report output may be sorted by the Organization Name

o   Only National Officials who do not have an email address

o   All National Officials

o   A number 0 to 27 may be selected to skip printing in those label spaces. The default choice is zero. Skipped label spaces are horizontal across rows.

After entering the values, Submit, and another screen will open to run the report and print.

Voluntary Service Directory (Summary/Detail)

This screen provides the users with detail and contact information related to the Voluntary Service office at each facility. The user is able to select the facilities to include on the report.

 

NOTE:  This report combines the current VSSreports: Service Chiefs, Service Directory, Station Information Detail, and Station Information Contact List.

 

The reporting tool allows the user to export, print and is available to all VSS users as well as the GUI includes helpful breadcrumbs at the top of each report screen.

 

Report Parameters

o   Facility:  The report displays only the selected Facilities.

o   State: The report displays only the Stations within the selected States.

o   VISN: The report displays only the Stations within the selected VISNs.

o   Summary: The Summary Report displays the main point of contact at the station (Program Manager or Acting Program Manager), along with the phone number and email address for each person.

o   Detail: The Detail Report displays a Station Information Detail report. This report contains detailed information such as the following: Station Name, Station Number, VISN, Address, Phone Number, Voluntary Staff, and Operating Costs.

o   Alphabetical

o   State

After entering the values, Submit and another screen will open to run the report and print.

Report Details

1.      The report runs as of the Current Date/Time. Any data on file as of the current Date/Time is included on the report.

2.      Both reports display a footer that contains the Report Execution Time and “Page x of y” page numbering.

3.      The Detail Report displays the following Voluntary Service Information on each selected Facility:

o   Facility Name

o   Facility Number

o   VISN

o   Primary Site

o   Service Title

o   Type

o   Has Own VAVS Committee

o   Street Address 1

o   Street Address 2

o   Mail Stop

o   City

o   State

o   Zip Code

o   Primary Phone

o   Secondary Phone

o   Fax Number

o   Description

o   Program Manager’s Supervisor

o   Supervisor’s Title

o   Operating Costs

o   Staff Costs

o   Last Updated

o   Prefix

o   Name

o   Nickname

o   VAVS Leadership Board?

o   Grade

o   VAVS Role

o   Position Start Date

o   Email

4.   The “Summary Report” displays the following contact Information for each Station selected: