To access the “Volunteers Screen,”select it from the “Reports” dropdown list. There are 3 options from this list:
1. Meal Ticket Report
2. New Volunteers
3. View Excluded Entities
Within each screen users can export results to print, PDF, Excel and MS Word.
The Canteen will fill in the dollar amount for each meal the Volunteer paid for using their printed Meal Ticket(s) or will ask the user to sign the form instead of a meal ticket. The Canteen will return this list to the VAVS office to track the dollar amount spent on Volunteer meals.
Report Parameters Screen
o The date will be defaulted to the current day.
Data Fields
VA Logo
o Facility: Facility name (#)
o For Date: Selected Date
Columns
o The report detail will be sorted alphabetically by Volunteer Last Name, First Name.
Performing Tasks
Report Footer
This report retrieves all volunteers who are new at the facility (i.e. they have their first hours for an assignment in the facility recorded) within the date range entered. For each facility selected, this report groups the Volunteers by each organization associated with their time entry. There is a count of volunteers for each organization and then a total for each facility. This report:
Excludes new volunteers who have not yet logged time; and
The same volunteer may appear at multiple organizations and be independently counted in organization subtotals; however the grand total counts unique volunteers only
The first screen to appear is the “Specify Parameter for the New Volunteer Report.”
Report Parameter Screen
o Select Options with a dropdown Menu- Allows user to select one or more facilities. Includes all donations recorded for the selected facility(s).
o Filter Option
After selecting the facility, enter the beginning and end date, then click Submit or Cancel.
The next screen to appear is, “New Volunteers.” On this screen the users can “Run Report of New Volunteers” for the specified dates.
Data Fields
o Facility: Facility name (#)
o Begin Date
o End Date
o Organization Name: Displays the Primary Organization for the Volunteer
o Volunteer Name: Last name suffix, First name- Middle name
o Age: Volunteers age as of run time
o Entry Date: Date volunteered entered
o Assignment: Volunteer Assignment at the facility
o Physical Location: Physical location for the assignment
o Email: Email address
o Phone: Contact phone
The report will be sorted alphabetically and include:
Data Fields
NOTE: If there are no Volunteers that match the LEIE file the user will receive a message “No Excluded Entities were found for facility (Facility name (#)). The link to “View all LEIE data” will take you to “All Excluded Entities.”