Manage Facilities

Select the “Manage Facility Screen”from the “Maintenance Menu”dropdown option.

 

Users with the following access roles are permitted to use this menu option.

·         Select the “Manage Facility Screen”from the “Maintenance Menu”dropdown option.

NOTE:  All page functions are attached to the current logged in facility.

From this screen the user can view or edit facility specific details. This screen permits the user to complete the following:

·    Manage physical locations at facilities

Listed below are the panels within the “Manage Facilities Screen.”

 

Facility Details Panel

 

Data Fields

Physical Location Panel

 

Physical locations are used within Voluntary as part of the assignment. These assignments represent different physical mailing addresses and are managed as part of the facility.  Examples are: Cemeteries, CBOCs, or warehouses.  The “Main Facility” is the default option at every facility.  

 

Physical locations cannot be deleted if volunteers have logged time against an assignment, they must be inactivated instead.  Inactivating a physical location will also inactivate all of the associated assignments and associated volunteer assignments.

If a user wants to reactivate an assignment or volunteer assignment after reactivating a physical location, it must be done manually.

 

Data Fields

 

o   Active: All volunteers with an active assignment for the location

o   Total: All volunteers with an assignment of any active/inactive status.

Kiosks Panel

 

Data Fields

o  If the Kiosk printer is in queue multiple jobs, there is likely a concern (out of ink or paper, other issue).

 

Meal Ticket Settings Panel

 

Facility meal ticket settings are dependent on available canteen hours at each facility.  

 

Data Fields

o   Example: Volunteer with 3 meals for canteen that serves Breakfast 7am-10am, Lunch 11am-2pm, and Dinner 4pm-7pm.  

 

Donation Settings Panel

 

Data Fields

o   Add GPF (optional performing task function)

o   Add Reference (optional performing task function)