The Encounters for Referral page is displayed upon selecting an individual referral on the Referral page.
This view displays two tabs: Encounters and Problem List.
• The Encounters grid displays the list of all encounters recorded for the patient, while the Problem List is a read-only list of health issues recorded for the patient.
The Encounters for Referral page allows the data abstractor or quality reviewer to open encounters and to add new encounters for the current patient.
This page also allows Administrators to assign encounters.
To open an
encounter
• Click the corresponding Select link.
To add a new
encounter
1. Click Add Encounter on the Filters/Actions menu.
2. Complete the following fields:
• Referral ID: This ID is used by the VA EIDS application and is automatically assigned.
• Institution (required): Select the VISN and Facility from the drop-down list.
• Visit Date (required): Enter the date of the encounter, in M/D/YYYY format, followed by the time (standard or military). The date can be spelled out, but it will revert to numerical format. Military time will revert to standard.
-Or-
Use the Date and Time
pickers to select the date and time.
•
Encounter
Type (required): Select the visit type, Outpatient or Inpatient.
3. Click Save to save the changes, or Cancel to exit without saving.
To assign an encounter (Administrators only)
1.
Click the Assign
Encounter link.
2. Select the data abstractor from the User drop-down list.
3. Click Assign User. This will add the data abstractor to the Assigned To field. The new task will be visible in their My Tasks page.
4. To re-assign the task to a different data abstractor, click the Change link and repeat steps 6 and 7.