My Tasks (Data Abstractor View)

The My Tasks page is the landing page for VA EIDS. This page allows the data abstractor to view currently assigned tasks and to filter them by status.

Data Abstractor Tasks: This grid shows the current list of encounters assigned to the data abstractor.

Data Abstractor Tasks

To filter the list of encounters: Select the desired status from the Encounter Status list (default setting = All). The status fields are as follows:

      Data Abstraction Filters / ActionsNew: A newly assigned, unprocessed record.

      In Progress: A record that is currently being processed and is not yet ready for review.

      Ready for Review: A record that has been submitted for review and is now read only. This signifies that the record has been moved to the quality reviewer’s queue and cannot be edited by the data abstractor.

      Returned: A record that has been returned by the quality reviewer with comments. The data abstractor will then go back into the record, address the comments, and re-submit for review.

      Ready to Send: A read-only record that has been reviewed and approved, and put into the queue for transmission to DVEIVR.

      Completed: A read-only record that has been transferred to DVEIVR.

Opening an Encounter

To open and process an assigned encounter, click the corresponding Select link in the Data Abstractor Tasks grid.

Data Abstractor Encounter List

My Tasks (Quality Reviewer View)

The My Tasks page is the landing page for VA EIDS. This page allows the medical professional/quality reviewer to view tasks.

Reviewer Tasks: This grid shows the current list of encounters that are ready for review. These encounters have an Encounter Status of “Ready for Review” and can be reviewed by any quality reviewer.

Reviewer Tasks List

Opening an Encounter

To open an encounter for review or approval, click the corresponding Select link in the Reviewer Tasks grid.

 


 

My Tasks (Administrator View)

The My Tasks page is the landing page for VA EIDS. The Administrator Tasks area shows two tabs: Workload Reassignment and Change Encounter Status.

Workload Reassignment

 Workload Reassignment Tab

The Workload Reassignment tab allows Administrators to re-assign tasks.

To reassign tasks

1.      Select the data abstractor who is currently assigned to the task from the Data Abstractor list. This will display the Abstractor Workload grid, which list of all tasks assigned to that person.

Workload reassignment screenshot

2.      Click the Reassign link corresponding to the encounter to be reassigned.

3.      Select the new data abstractor from the list and click Assign User. Click OK to confirm.

The task will now be removed from the original data abstractor’s workload and added to the new data abstractor’s list of tasks on the My Tasks page.


 

Change Encounter Status Tab

The Change Encounter Status tab allows the Administrator to move an encounter to a specified status, i.e., from “Completed” to “Ready to Send” for resending a corrected record to DVEIVR.

To change encounter status

1.      Type the Encounter ID into the text field and click Search. This will bring up the corresponding record.

2.      Select the new encounter status from the list and click Update Encounter Status, or Cancel to exit without saving. Click OK to confirm.
Encounter Status Change Screenshot