Manage Update Files Tab

Accept or Reject File

To Accept or Reject File:

  1. In the Pending File area of the page, select a status from the Action drop-down list: Accept or Reject.

  2. In Comments, add any necessary comments.

  3. Click the Submit button. The system updates the file status. For rejected files, the system renames the file and moves it to a rejected folder on the FTP server.

To Search for File in History:

  1. In Beginning Date Range, enter a beginning date using the format mm/dd/yyyy.

  2. In Ending Date Range, enter an ending date using the format mm/dd/yyyy.

  3. In Status, select a status from the drop-down list.

  4. Click the Apply Filters button. The system updates the list below based on your filter criteria.

  5. After you are finished, click the Clear Filters button to restore all entries in the History list below.

Note: Filter fields work independently of each other. Therefore, you can select a status and search based on the status alone.

Figure: Manage Update Files History Tab

Manage Update Files History Tab

Field List Pending NDF Update File

File

The view-only name of the file.

Status Change Date

The view-only date of the change in status

Action

Select an action from the drop-down list for a test file: Approve or Reject.

Comments

Enter any comments necessary in reference to the update file.

Submit Button

Click this button to submit the action and comments.

Field List History

Filter By

Use these fields to narrow the list of results.

Beginning Date Range

Enter a beginning date for a search using the format mm/dd/yyyy

Ending Date Range

Enter an ending date for a search using the format mm/dd/yyyy

Status

Select a Status from the drop-down list.

Initiated
Update processing has started.

Created
Processing is complete and the update file has been created.

PPS-N/NDF Update Test File Transmitted to the test sFTP
The update file has been placed in QA test directory.

Start of National VistA Processing
The update file installation process has started manually or by scheduled process.

PPS-N/NDF Update Test File Install Successful
The update file has been installed in the National Test account.

PPS-N/NDF Update Test File Approved by PBM
The update file has been approved on the PPS-N Mange Update Files page.

PPS-N/NDF Update Test File Rejected by PBM
The update file has been rejected on the PPS-N Mange Update Files page.

Transmitted to Production VistA
The approved update file has been moved to the Production directory.

NDF Update Process Error in VistA
The update file cannot be installed in the National Test account. In addition, if the current file status is not PPS-N/NDF Update Test File Transmitted to the test sFTP or Start of National VistA Processing, PPS-N ignores the status update sent from VistA.

NDF Update Process Error in PPS-N
The update file cannot be transmitted to QA test directory. Or, the Approved Update File cannot be moved to the approved directory in the FTP Server.

Apply Filters

Click this button to narrow the list of results based on a date range and/or status.

Clear Filters

Click this button to clear filter fields and restore all entries in the results list.

Manage Update Files Library

Numbered Buttons (Files Library)

The ten most recent files appear in the results list sorted by the year and month they were generated. To see older files, use the number buttons above the result list to display older Data Update Files in descending order; that is, current to oldest file. You cannot open and view the data in the Update File on this tab. As the system processes an update request, it automatically sends details of changes to the Update File to PBM designated PPS-N users and Local VistA users via Microsoft Outlook. See Update File messages for more information.

Field List Results List

File

The view-only name of the File

Status

The view-only Status of the file. Statuses can have associated comments, which are generated by the system automatically.

Status Change Date

The view-only date and time of the status change for the file in the format YYYY-MM-DD HH:MM:SS.Tenths

Comments

The view-only Comments associated with the file. Some statuses generate comments automatically.

Status: NDF Update Process Error in VistA
Comment: Automatically Rejected: Unable to Install Update File in the Test Account.

Status: NDF Update Process Error in PPS-N
Comment: PPS-N/NDF Update Test File Creation Failed. Log a CA ticket.
Comment: PPS-N/NDF Update Test File Transmission Failed. Log a CA ticket.
Comment: PPS-N/NDF Update Production File Transmission Failed. Log a CA ticket.

The system generates messages associated with a successful or unsuccessful file update. See Update File messages for more information.