Introduction Manage Update Files Tab

Use this tab to transfer and verify any updated files. Using this tab you can see both the successful and unsuccessful PPS/NDF Update Test File statuses in the Manage Update Files History section. Updates can be done manually or automatically by scheduled process.

To use this tab, you must have the role of National Manager or National Supervisor assigned to you.

To Create Update File Manually:

  1. Run the Preview Update File Report to see a list of what will be included in the update file.

  2. Make any edits to PPS-N files as needed.

  3. Click the Create Update File button. The system displays a status message, disables the Create Update File button, and starts the update file process. Processing can take several minutes. You can complete other tasks while processing is occurring.

As the system processes an update request, it automatically sends details of changes to the Update File to PBM designated PPS-N users and Local VistA users via Microsoft Outlook.See Update File messages for more information.

After the creation process is complete, the file is in a Pending Status. The system opens the Pending File box automatically and you can complete any of these tasks:

 

Figure: Manage Update Files Tab

Screenshot of manage update files tab

 

Field List History

Filter By

Use these fields to narrow the list of results.

Beginning Date Range

Enter a beginning date for a search using the format mm/dd/yyyy

Ending Date Range

Enter an ending date for a search using the format mm/dd/yyyy

Status

Select a Status from the drop-down list.

Initiated
Update processing has started.

Created
Processing is complete and the update file has been created.

PPS-N/NDF Update Test File Transmitted to the test sFTP
The update file has been placed in QA test directory.

Start of National VistA Processing
The update file installation process has started manually or by scheduled process.

PPS-N/NDF Update Test File Install Successful
The update file has been installed in the National Test account.

PPS-N/NDF Update Test File Approved by PBM
The update file has been approved on the PPS-N Mange Update Files page.

PPS-N/NDF Update Test File Rejected by PBM
The update file has been rejected on the PPS-N Mange Update Files page.

Transmitted to Production VistA
The approved update file has been moved to the Production directory.

NDF Update Process Error in VistA
The update file cannot be installed in the National Test account. In addition, if the current file status is not PPS-N/NDF Update Test File Transmitted to the test sFTP or Start of National VistA Processing, PPS-N ignores the status update sent from VistA.

NDF Update Process Error in PPS-N
The update file cannot be transmitted to QA test directory. Or, the Approved Update File cannot be moved to the approved directory in the FTP Server.

Apply Filters

Click this button to narrow the list of results based on a date range and/or status.

Clear Filters

Click this button to clear filter fields and restore all entries in the results list.

Manage Update Files Library

Numbered Buttons (Files Library)

The ten most recent files appear in the results list sorted by the year and month they were generated. To see older files, use the number buttons above the result list to display older Data Update Files in descending order; that is, current to oldest file. You cannot open and view the data in the Update File on this tab. As the system processes an update request, it automatically sends details of changes to the Update File to PBM designated PPS-N users and Local VistA users via Microsoft Outlook. See Update File messages for more information.

Field List Results List

File

The view-only name of the File

Status

The view-only Status of the file. Statuses can have associated comments, which are generated by the system automatically.

Status Change Date

The view-only date and time of the status change for the file in the format YYYY-MM-DD HH:MM:SS.Tenths

Comments

The view-only Comments associated with the file. Some statuses generate comments automatically.

Status: NDF Update Process Error in VistA
Comment: Automatically Rejected: Unable to Install Update File in the Test Account.

Status: NDF Update Process Error in PPS-N
Comment: PPS-N/NDF Update Test File Creation Failed. Log a CA ticket.
Comment: PPS-N/NDF Update Test File Transmission Failed. Log a CA ticket.
Comment: PPS-N/NDF Update Production File Transmission Failed. Log a CA ticket.

The system generates messages associated with a successful or unsuccessful file update. See Update File messages for more information.

Failure Scenarios

Failure Scenarios