Update File Messages

As the system processes an update request, it automatically sends details of changes to the Update File to PBM designated PPS-N users and Local VistA users via Microsoft Outlook.

When an update starts, the system sends messages to coordinate and ensure that local VistA systems are paused until updates are processed so that updates are completely and accurately added to local systems consistent with the PPS-N database. In addition, the system pauses the following menu options automatically (disable at the start of an update file installation and enabled after update file installation is complete):

In addition, a Local VistA user can use the CONF option to add Scheduled Options, Menu Options, or Protocols that need to be paused during the update file install. A Local VistA user can only add or delete options. The pre-defined menu options noted above cannot be deleted.

When the system is paused, the system sends the following message to local site users:

The NDF Update file [File Name & File Size] is ready for Local VistA installation via the scheduled or manual process utilized at your site. The following VistA options will be placed out of order while the NDF Update file is installed: Print PMI Sheet, Patient Prescription Processing, Release Medication, and Reprint an Outpatient Rx label.

When the update is complete, the system sends the following message to local site users:

The NDF Data Update file [File Name & File Size] has been installed successfully. All VistA options placed out of order are now available.

Unable to Install Update

When the system is unable to install the update, the system sends the local system Automated Data Processing Applications Coordinators (ADPAC), and other designated users a message via the current VistA Mailman Message functionality and Outlook so that all relevant stakeholders are informed when there are problems with the installation of updates.

Error condition messages contain the following information about the error (if available):

Messages are sent in the following instances:

In addition, VistA identifies update file process errors in the PPS-N Update Control File (GLOBAL MAP DATA DICTIONARY #57.23). The file will contain the following fields: