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1 | PRE_PPS-N_v3.0.1.zip\PS_PPS_help\WebHelp-3.0.0.zip\WebHelp | Help_File_Print_File_Instructions_Online_Text.htm | Fri Aug 25 18:01:58 2017 UTC |
2 | PRE_PPS-N_v3.0.1.zip\PS_PPS_help\WebHelp-3.0.0.zip\WebHelp | Help_File_Print_File_Instructions_Online_Text.htm | Thu Mar 8 01:49:16 2018 UTC |
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4 | <head> | |
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6 | <meta name ="robots" content="N OODP" /> | |
7 | <meta name ="generato r" content ="Adobe Ro boHelp 201 5" /> | |
8 | <title>He lp File Pr int File I nstruction s Online T ext</title > | |
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87 | ||
88 | <h1>Help F ile Print File Instr uctions On line Text< /h1> | |
89 | <p class=" Body_Text" style="co lor: #ff00 00;">Do no t add thes e instruct ions to an applicati on table o f contents . They are intended only for t he technic al writer who is upd ating the Help file. To print these inst ructions, follow the Generate Printed Do cumentatio n instruct ions below but pick the docume nt <span s tyle="font -weight: b old;">Sing le Source Guide</spa n>.</p> | |
90 | <p class=" Body_Text" >This Help file was set up for single so urcing. Th e same tex t can be g enerated t o produce an online Help file (WebHelp) as well as a Word ve rsion (Pri nted Docum entation), which can be PDFed. To be abl e to singl e source, all text m ust have s tyles from a <a href ="Help_Fil e_Instruct ions_Onlin e_Text.htm " title="H elp_File_I nstruction s_Online_T ext.htm">c ascading s tyle sheet (CSS)</a> applied t o each pie ce of text in the fi le.</p> | |
91 | <p class=" Body_Text" >To produc e the prin ted versio n you must complete the follow ing tasks: </p> | |
92 | <ul style= "list-styl e: disc;"> | |
93 | <li> | |
94 | <p class=" Body_Text_ Bullet_1"> Prepare th e ProPath Template t o Receive Text</p> | |
95 | </li> | |
96 | <li> | |
97 | <p class=" Body_Text_ Bullet_1"> Generate P rinted Doc umentation from Robo Help</p> | |
98 | </li> | |
99 | <li> | |
100 | <p class=" Body_Text_ Bullet_1"> Insert Gen erated Tex t into Pro Path Templ ate</p> | |
101 | </li> | |
102 | <li> | |
103 | <p class=" Body_Text_ Bullet_1"> Clean Up t he Microso ft Word Ve rsion</p> | |
104 | </li> | |
105 | </ul> | |
106 | <h2 style= "backgroun d-color: # d8d8d8;">< span style ="backgrou nd-color: #d8d8d8;"> Prepare th e ProPath Template t o Receive Text</span ></h2> | |
107 | <ol style= "list-styl e: decimal ;"> | |
108 | <li> | |
109 | <p class=" Body_Text_ Numbered_1 ">Open an instance o f the ProP ath User G uide templ ate at htt p:// DNS . URL process/Li brary.</p> | |
110 | </li> | |
111 | <li> | |
112 | <p class=" Body_Text_ Numbered_1 ">Click <s pan class= "Bold">Fil e</span>, <span clas s="Bold">S ave As</sp an>, and s ave an ins tance of t he templat e (.dotx) under a na me in a fo lder on yo ur laptop. You'll us e this sav ed templat e to map s tyles in t he next se ction.</p> | |
113 | </li> | |
114 | <li> | |
115 | <p class=" Body_Text_ Numbered_1 ">Click <s pan class= "Bold">Fil e</span>, <span clas s="Bold">S ave As</sp an>, and s ave the te mplate as a document (.docx) u nder a nam e in a fol der on you r laptop.< /p> | |
116 | </li> | |
117 | <li> | |
118 | <p class=" Body_Text_ Numbered_1 ">Open the document (.docx) ve rsion of t he user gu ide.</p> | |
119 | </li> | |
120 | <li> | |
121 | <p class=" Body_Text_ Numbered_1 ">Delete b lue instru ctional te xt. Be sur e not to d elete any page or se ction brea ks. (You a re preserv ing the he ader and f ooter setu p...mostly the page numbering. )</p> | |
122 | </li> | |
123 | <li> | |
124 | <p class=" Body_Text_ Numbered_1 ">Scroll t o the titl e <span cl ass="Bold" >1. Introd uction</sp an>.</p> | |
125 | </li> | |
126 | <li> | |
127 | <p class=" Body_Text_ Numbered_1 ">Select < span class ="Bold">1. 1. Purpose </span> an d all rema ining text in the do cument.</p > | |
128 | </li> | |
129 | <li> | |
130 | <p class=" Body_Text_ Numbered_1 ">Delete s elected te xt.</p> | |
131 | </li> | |
132 | <li> | |
133 | <p class=" Body_Text_ Numbered_1 ">Click be side <span class="Bo ld">1. Int roduction< /span> and press the <span cla ss="Bold"> Enter</spa n> button to create four pages of empty lines with the style Body Text applied.< /p> | |
134 | </li> | |
135 | <li> | |
136 | <p class=" Body_Text_ Numbered_1 ">Confirm that your cursor in on page 4 of the doc ument. (Ag ain, you'r e interest ed in pres erving the header an d footer s etup...mos tly the pa ge numberi ng.)</p> | |
137 | </li> | |
138 | <li> | |
139 | <p class=" Body_Text_ Numbered_1 ">Save you r document .</p> | |
140 | </li> | |
141 | <li> | |
142 | <p class=" Body_Text_ Numbered_1 ">Close Mi crosoft Wo rd. If you try to ge nerate pri nted docum entation f rom RoboHe lp with an open Word document, RoboHelp generates an error.< /p> | |
143 | </li> | |
144 | </ol> | |
145 | <h2 style= "backgroun d-color: # d8d8d8;">G enerate Pr inted Docu mentation from RoboH elp</h2> | |
146 | <ol style= "list-styl e: decimal ;"> | |
147 | <li> | |
148 | <p class=" Body_Text" >Click the <span sty le="font-w eight: bol d;">Singe Source</sp an> tab. O r, click < span class ="Bold">Vi ew</span>, <span cla ss="Bold"> Pods</span >, <span c lass="Bold ">Single S ource Layo uts</span> .</p> | |
149 | </li> | |
150 | <li> | |
151 | <p class=" Body_Text" >Click the <span sty le="font-w eight: bol d;">PPS-N User Guide </span> op tion. A di alog opens .<br /> | |
152 | <br /> | |
153 | <img src=" help_inst_ dialog_1.p ng" alt="h elp_inst_d ialog_1.pn g" style=" border: no ne;" borde r="0" /></ p> | |
154 | </li> | |
155 | <li> | |
156 | <p class=" Body_Text" >Confirm t hat you've made the selections noted abo ve.</p> | |
157 | </li> | |
158 | <li> | |
159 | <p class=" Body_Text" >Click the <span sty le="font-w eight: bol d;">Next</ span> butt on. A warn ing messag e appears if this fi le has alr eady been printed.</ p> | |
160 | </li> | |
161 | <li> | |
162 | <p class=" Body_Text" >Click <sp an style=" font-weigh t: bold;"> OK</span> to replace the file. The syste m opens th e Chapter Layout dia log.<br /> | |
163 | <br /> | |
164 | <img src=" help_inst_ dialog_2.p ng" alt="h elp_inst_d ialog_2.pn g" style=" border: no ne;" borde r="0" /><b r /> | |
165 | <br /> | |
166 | The list o n the left is based on the tab le of cont ents (TOC) ...your la test and g reatest.<b r /> | |
167 | The list o n the righ t is based on the TO C from the last time you gener ated a pri nted docum ent.<br /> | |
168 | <br /> | |
169 | You are go ing to rem ove all en tries from the Chapt er Layout box and ad d all entr ies from t he TOC box . Removing all and a dding all back ensur es that an y pages yo u added/de leted are included i n or exclu ded from t he new pri nted docum ent.</p> | |
170 | </li> | |
171 | <li> | |
172 | <p class=" Body_Text" >Click the remove al l button t o remove a ll entries in the Ch apter Layo ut box.</p > | |
173 | </li> | |
174 | <li> | |
175 | <p class=" Body_Text" >Click the add all b utton to a dd all top ics to the Chapter L ayout box. </p> | |
176 | </li> | |
177 | <li> | |
178 | <p class=" Body_Text" >Confirm t hat <span class="Bol d">Maintai n HTML hea ding level s</span> i s checked. </p> | |
179 | </li> | |
180 | <li> | |
181 | <p class=" Body_Text" >Click the <span sty le="font-w eight: bol d;">Next</ span> butt on. The or ganize dia log appear s.<br /> | |
182 | <br /> | |
183 | <img src=" organize.p ng" alt="o rganize.pn g" style=" border: no ne;" borde r="0" /><b r /> | |
184 | <br /> | |
185 | Normally, you would use this p age to edi t a title page and s everal oth er front m atter and back matte r pages. H owever, at the rate at which P roPath tem plates cha nge, you w ill want t o skip thi s dialog t o avoid co ntinually updating t he attache d pages to match the ProPath t emplate. T he two sec tion you n eed are th e Chapter Layout and Glossary. </p> | |
186 | </li> | |
187 | <li> | |
188 | <p class=" Body_Text" >Confirm t hat the <s pan class= "Bold">Cha pter Layou t</span> a nd <span c lass="Bold ">Glossary </span> ap pear in th e Section Layout box . If they do not, cl ick the pl us button to open a dialog and select wh at you nee d from the drop-down list. Of note, ther e are othe r selectio ns in the list. For this proje ct, you on ly need th e Chapter Layout and Glossary. For other projects, you might need to s elect the additional options.< /p> | |
189 | </li> | |
190 | <li> | |
191 | <p class=" Body_Text" >Click the <span sty le="font-w eight: bol d;">Next</ span> butt on. The st yle mappin g page ope ns.<br /> | |
192 | <br /> | |
193 | <img src=" help_inst_ dialog_3.p ng" alt="h elp_inst_d ialog_3.pn g" style=" border: no ne;" borde r="0" /><b r /> | |
194 | <br /> | |
195 | The system adds all the styles from the Help file to the Pro ject's CSS Styles (a ll) list. You can us e this pag e to attac h a templa te and mat ch styles. The curre nt project includes the RH_Pri nt_CSS, wh ich is a W ord docume nt that in cludes sty les for th e print ve rsion of t he documen t, which m akes clean ing up the printed d ocument ea sier.</p> | |
196 | </li> | |
197 | <li> | |
198 | <p class=" Body_Text" >Click the <span cla ss="Bold"> Save and G enerate</s pan> butto n. The sys tem saves your selec tions, gen erates a p rinted ver sion of th e Help fil e, and dis plays the following message.<b r /> | |
199 | <br /> | |
200 | <img src=" help_inst_ dialog_4.p ng" alt="h elp_inst_d ialog_4.pn g" style=" border: no ne;" borde r="0" /></ p> | |
201 | </li> | |
202 | <li> | |
203 | <p class=" Body_Text" >Click <sp an class=" Bold">View Results</ span> to o pen the Mi crosoft Wo rd version of the He lp file.</ p> | |
204 | </li> | |
205 | <li> | |
206 | <p class=" Body_Text_ Numbered_1 ">Select < span class ="Bold">Fi le</span>, <span cla ss="Bold"> Save As</s pan>, and save the g enerated d ocument un der a new name and i n a conven ient locat ion on you r system.< /p> | |
207 | </li> | |
208 | <li> | |
209 | <p class=" Body_Text_ Numbered_1 ">Close th e document .</p> | |
210 | </li> | |
211 | </ol> | |
212 | <p class=" Body_Text_ Numbered_1 "> </ p> | |
213 | <p class=" Body_Text_ Numbered_1 "><span cl ass="Bold" >To change the style sheet:</s pan></p> | |
214 | <ol style= "list-styl e: decimal ;"> | |
215 | <li> | |
216 | <p class=" Body_Text" >Display t he <span c lass="Bold ">Print Do cument App earance</s pan> dialo g.</p> | |
217 | </li> | |
218 | <li> | |
219 | <p class=" Body_Text" >In Use St yles from, click <sp an class=" Bold">Micr osoft Word Template< /span>.</p > | |
220 | </li> | |
221 | <li> | |
222 | <p class=" Body_Text" >In Micros oft Word T emplate, c lick the f older butt on and nav igate to a local cop y of the t emplate yo u created. </p> | |
223 | </li> | |
224 | <li> | |
225 | <p class=" Body_Text" >Click the <span cla ss="Bold"> Open</span > button. The system updates t he Microso ft Word St yles (all) list belo w. The sys tem automa tically ma tches the styles tha t it recog nizes.</p> | |
226 | </li> | |
227 | <li> | |
228 | <p class=" Body_Text" >Compare t he lists o f styles.< /p> | |
229 | </li> | |
230 | <li> | |
231 | <p class=" Body_Text" >If you se e a style in the Pro ject's CSS Styles (a ll) list t hat has a matching s tyle in yo ur templat e (Microso ft Word St yles (all) list), cl ick <span class="Bol d">(Unassi gned - Use style in project)</ span>. The system op ens a drop -down list of styles from your template. </p> | |
232 | </li> | |
233 | <li> | |
234 | <p class=" Body_Text" >Click the matching style in t he drop-do wn list.</ p> | |
235 | </li> | |
236 | <li> | |
237 | <p class=" Body_Text" >Click the <span cla ss="Bold"> Save</span > button t o save you r selectio ns.</p> | |
238 | </li> | |
239 | </ol> | |
240 | <p class=" Body_Text_ Numbered_1 "> </ p> | |
241 | <h2 style= "backgroun d-color: # d8d8d8;">< span style ="backgrou nd-color: #d8d8d8;"> Insert Gen erated Tex t into the Altered P roPath Tem plate</spa n></h2> | |
242 | <ol style= "list-styl e: decimal ;"> | |
243 | <li> | |
244 | <p class=" Body_Text_ Numbered_1 ">Open Mic rosoft Wor d if neces sary.</p> | |
245 | </li> | |
246 | <li> | |
247 | <p class=" Body_Text_ Numbered_1 ">Open the altered P roPath tem plate.</p> | |
248 | </li> | |
249 | <li> | |
250 | <p class=" Body_Text_ Numbered_1 ">Scroll t o the end of the tem plate (pag e 4) and c lick once in the bla nk line.</ p> | |
251 | </li> | |
252 | <li> | |
253 | <p class=" Body_Text_ Numbered_1 ">Select t he <span c lass="Bold ">Insert</ span> tab. Word open s the ribb on.</p> | |
254 | </li> | |
255 | <li> | |
256 | <p class=" Body_Text_ Numbered_1 ">In the T ext group, select th e <span cl ass="Bold" >Object</s pan> drop- down arrow .</p> | |
257 | </li> | |
258 | <li> | |
259 | <p class=" Body_Text_ Numbered_1 ">Select < span class ="Bold">Te xt from Fi le</span>. Word open s the Inse rt File di alog.</p> | |
260 | </li> | |
261 | <li> | |
262 | <p class=" Body_Text_ Numbered_1 ">Navigate to the lo cation of the genera ted file.< /p> | |
263 | </li> | |
264 | <li> | |
265 | <p class=" Body_Text_ Numbered_1 ">Select t he file.</ p> | |
266 | </li> | |
267 | <li> | |
268 | <p class=" Body_Text_ Numbered_1 ">Click th e <span cl ass="Bold" >Insert</s pan> butto n. Word in serts the text from the genera ted file i nto the al tered temp late versi on of the user guide . Congratu lations! Y our text h as arrived .</p> | |
269 | </li> | |
270 | </ol> | |
271 | <h2 style= "backgroun d-color: # d8d8d8;">C lean Up th e Microsof t Word Ver sion</h2> | |
272 | <p class=" Body_Text" >If you fo llowed the guideline s laid out in <a hre f="Help_Fi le_Instruc tions_Onli ne_Text.ht m" title=" Help_File_ Instructio ns_Online_ Text.htm"> Help File Instructio ns Online Text</a>, you should be presen ted with a fairly cl ean versio n of text from the H elp file.< /p> | |
273 | <ul style= "list-styl e: disc;"> | |
274 | <li> | |
275 | <p class=" Body_Text" >The docum ent will b e missing anything t hat was co nditioned as Online. </p> | |
276 | </li> | |
277 | <li> | |
278 | <p class=" Body_Text" >The docum ent will i nclude any thing that was condi tioned as Print.</p> | |
279 | </li> | |
280 | </ul> | |
281 | <p class=" Body_Text" >The clean up of the document involves i ncremental editing. Generally speaking, each docum ent presen ts it's ow n editing issues (wh ich are mi nimal). Th e followin g are the specific s teps used to clean u p this doc ument.</p> | |
282 | <h3>Update the ProPa th Templat e</h3> | |
283 | <p class=" StepToLine ">To Updat e the Titl e Page:</p > | |
284 | <ol style= "list-styl e: decimal ;"> | |
285 | <li> | |
286 | <p class=" Body_Text_ Numbered_1 ">Replace any linger ing blue i nstruction al text wi th factual text.</p> | |
287 | </li> | |
288 | <li> | |
289 | <p class=" Body_Text_ Numbered_1 ">Be sure to delete blue instr uctional t ext that m ay still b e in the d ocument.</ p> | |
290 | </li> | |
291 | </ol> | |
292 | <p class=" StepToLine ">To Updat e Revision History:< /p> | |
293 | <ol style= "list-styl e: decimal ;"> | |
294 | <li> | |
295 | <p class=" Body_Text_ Numbered_1 ">Scroll t o the empt y Revision History t able on pa ge ii.</p> | |
296 | </li> | |
297 | <li> | |
298 | <p class=" Body_Text_ Numbered_1 ">Select t he table a nd delete it.</p> | |
299 | </li> | |
300 | <li> | |
301 | <p class=" Body_Text_ Numbered_1 ">Scroll d own to the generated Revision History ta ble.</p> | |
302 | </li> | |
303 | <li> | |
304 | <p class=" Body_Text_ Numbered_1 ">Select a nd cut the table fro m the gene rated text .</p> | |
305 | </li> | |
306 | <li> | |
307 | <p class=" Body_Text_ Numbered_1 ">Scroll u p to the p age ii and click to place your cursor wh ere the em pty templa te Revisio n History table had been.</p> | |
308 | </li> | |
309 | <li> | |
310 | <p class=" Body_Text_ Numbered_1 ">Paste th e table fr om the gen erated tex t. Be sure to delete blue inst ructional text.</p> | |
311 | </li> | |
312 | </ol> | |
313 | <p class=" StepToLine ">To Updat e Footers: </p> | |
314 | <ol style= "list-styl e: decimal ;"> | |
315 | <li> | |
316 | <p class=" Body_Text_ Numbered_1 ">On page ii, double click the footer to open it.< /p> | |
317 | </li> | |
318 | <li> | |
319 | <p class=" Body_Text_ Numbered_1 ">Update f ooter info rmation.</ p> | |
320 | </li> | |
321 | <li> | |
322 | <p class=" Body_Text_ Numbered_1 ">Copy foo ter inform ation.</p> | |
323 | </li> | |
324 | <li> | |
325 | <p class=" Body_Text_ Numbered_1 ">Scroll d own to the first pag e of text that has n o footer. The page s hould incl ude the In troduction title.</p > | |
326 | </li> | |
327 | <li> | |
328 | <p class=" Body_Text_ Numbered_1 ">Paste fo oter infor mation on that page. </p> | |
329 | </li> | |
330 | <li> | |
331 | <p class=" Body_Text_ Numbered_1 ">Press th e <span cl ass="Bold" >Backspace </span> ke y once to remove the empty lin e in the f ooter.</p> | |
332 | </li> | |
333 | <li> | |
334 | <p class=" Body_Text_ Numbered_1 ">Check th e remainde r of the d ocument to confirm t hat all pa ges have f ooters. Ad d them whe re they ar e missing. </p> | |
335 | </li> | |
336 | <li> | |
337 | <p class=" Body_Text_ Numbered_1 ">Close th e footer.< /p> | |
338 | </li> | |
339 | </ol> | |
340 | <p class=" StepToLine ">To Clean Up Empty Lines and Update Pag e Numberin g:</p> | |
341 | <ol style= "list-styl e: decimal ;"> | |
342 | <li> | |
343 | <p class=" Body_Text_ Numbered_1 ">Delete a ny empty l ines you a dded to pr eserve the header an d footer i nformation .</p> | |
344 | </li> | |
345 | <li> | |
346 | <p class=" Body_Text_ Numbered_1 ">Check th e page num bering in the footer . The numb er almost always nee ds to be r estarted a t 1.</p> | |
347 | </li> | |
348 | <li> | |
349 | <p class=" Body_Text_ Numbered_1 ">Update t he Table o f Contents .</p> | |
350 | </li> | |
351 | <li> | |
352 | <p class=" Body_Text_ Numbered_1 ">Examine the Table of Content s to see i f any page s are not sequential ly numbere d.</p> | |
353 | </li> | |
354 | <li> | |
355 | <p class=" Body_Text_ Numbered_1 ">Adjust p age number ing as nec essary.</p > | |
356 | </li> | |
357 | <li> | |
358 | <p class=" Body_Text_ Numbered_1 ">Save you r document .</p> | |
359 | </li> | |
360 | </ol> | |
361 | <h3>Alter Formatting in the Do cument</h3 > | |
362 | <p class=" StepToLine "><a name= "Display_S tyles" id= "Display_S tyles" tit le="Displa y_Styles"> </a>To Adj ust Displa yed Styles list:</p> | |
363 | <ol style= "list-styl e: decimal ;"> | |
364 | <li> | |
365 | <p class=" Body_Text_ Numbered_1 ">Open the <span cla ss="Bold"> Styles</sp an> pane a nd select <span clas s="Bold">O ptions</sp an> as sho wn below. Selecting Options na rrows or e xpands the list of s tyles in t he styles list.</p> | |
366 | </li> | |
367 | <li> | |
368 | <p class=" Body_Text_ Numbered_1 ">Save you r document .<br /> | |
369 | <br /> | |
370 | <img src=" help_print _dialog_1. png" alt=" help_print _dialog_1. png" style ="border: none;" bor der="0" /> <br /> | |
371 | <br /> | |
372 | You are go ing to wan t to make different selections depending on what y ou are try ing to do. For examp le, when y ou adjust bullets, i n <span cl ass="Bold" >Select st yles to sh ow</span>, you will want to pi ck <span c lass="Bold ">Recommen ded</span> to see ad ditional s tyles. The style lis t still is n't showin g all avai lable styl es but it does show all styles that are in use and available from the ProPath te mplate and your RH_P rint_CSS t emplate.</ p> | |
373 | </li> | |
374 | </ol> | |
375 | <p class=" StepToLine ">To Alter Formattin g for Head er Type St yles:</p> | |
376 | <p class=" Body_Text" >The only header sty les necess ary for th e table of contents and for nu mbering sh ould be He ading 1, 2 , and 3. H owever, th e style li st include s other st yles that function a s headers and need t o be kept with the t ext that f ollows it. </p> | |
377 | <p class=" StepToLine ">To Keep With Next: </p> | |
378 | <ol style= "list-styl e: decimal ;"> | |
379 | <li> | |
380 | <p class=" Body_Text_ Numbered_1 ">Scroll t hrough the style lis t to and r ight-click <span cla ss="Bold"> Glossary H eading</sp an>. A dro p-down lis t opens.</ p> | |
381 | </li> | |
382 | <li> | |
383 | <p class=" Body_Text_ Numbered_1 ">Select < span class ="Bold">Mo dify</span >. The Mod ify Style dialog ope ns.</p> | |
384 | </li> | |
385 | <li> | |
386 | <p class=" Body_Text_ Numbered_1 ">Click th e <span cl ass="Bold" >Format</s pan> butto n at the b ottom, and then sele ct <span c lass="Bold ">Paragrap h</span> f rom the dr op-down li st.</p> | |
387 | </li> | |
388 | <li> | |
389 | <p class=" Body_Text_ Numbered_1 ">Click th e <span cl ass="Bold" >Line and Page Break s</span> t ab.</p> | |
390 | </li> | |
391 | <li> | |
392 | <p class=" Body_Text_ Numbered_1 ">In Pagin ation, cli ck the <sp an class=" Bold">Keep with Next </span> ch eck box, a nd then cl ick <span class="Bol d">OK</spa n>. The Mo dify Style dialog re appears.</ p> | |
393 | </li> | |
394 | <li> | |
395 | <p class=" Body_Text_ Numbered_1 ">Click th e <span cl ass="Bold" >OK</span> button.</ p> | |
396 | </li> | |
397 | <li> | |
398 | <p class=" Body_Text_ Numbered_1 ">Save you r document .  </ p> | |
399 | </li> | |
400 | </ol> | |
401 | <p class=" StepToLine ">To Updat e Bullets: </p> | |
402 | <ol style= "list-styl e: decimal ;"> | |
403 | <li> | |
404 | <p class=" Body_Text_ Numbered_1 ">Adjust t he Styles list to sh ow <span c lass="Bold ">Recommen ded</span> styles. W ord expand s the styl e list.</p > | |
405 | </li> | |
406 | <li> | |
407 | <p class=" Body_Text_ Numbered_1 ">Scroll t hrough the style lis t to and r ight-click <span cla ss="Bold"> rh_body_te xt_bullet_ 1</span>. A drop-dow n list ope ns.</p> | |
408 | </li> | |
409 | <li> | |
410 | <p class=" Body_Text_ Numbered_1 ">Click <s pan class= "Bold">Sel ect All</s pan>. Word selects a ll text th at has the style app lied.</p> | |
411 | </li> | |
412 | <li> | |
413 | <p class=" Body_Text_ Numbered_1 ">In the < span class ="Bold">St yle</span> list, cli ck <span c lass="Bold ">Body Tex t Bullet 1 </span>. W ord applie s the styl e to all s elected te xt.</p> | |
414 | </li> | |
415 | <li> | |
416 | <p class=" Body_Text_ Numbered_1 ">Save you r document .</p> | |
417 | </li> | |
418 | </ol> | |
419 | <p class=" StepToLine ">To Updat e Notes:</ p> | |
420 | <ol style= "list-styl e: decimal ;"> | |
421 | <li> | |
422 | <p class=" Body_Text_ Numbered_1 ">Scroll t hrough the style lis t to and r ight-click <span cla ss="Bold"> rh_note</s pan>.</p> | |
423 | </li> | |
424 | <li> | |
425 | <p class=" Body_Text_ Numbered_1 ">Click <s pan class= "Bold">Sel ect All</s pan>. Word selects a ll text th at has the style app lied.</p> | |
426 | </li> | |
427 | <li> | |
428 | <p class=" Body_Text_ Numbered_1 ">In the < span class ="Bold">St yle</span> list, cli ck <span c lass="Bold ">Note</sp an>. Word applies th e style to all selec ted text.< /p> | |
429 | </li> | |
430 | <li> | |
431 | <p class=" Body_Text_ Numbered_1 ">Save you r document .</p> | |
432 | </li> | |
433 | </ol> | |
434 | <p class=" StepToLine ">To Updat e Table He adings:</p > | |
435 | <ol style= "list-styl e: decimal ;"> | |
436 | <li> | |
437 | <p class=" Body_Text_ Numbered_1 ">Click th e table he ading row. Word open s the Tabl e Tools on the ribbo n above.</ p> | |
438 | </li> | |
439 | <li> | |
440 | <p class=" Body_Text_ Numbered_1 ">Click th e <span cl ass="Bold" >Layout</s pan> tab. Word opens the tab.< /p> | |
441 | </li> | |
442 | <li> | |
443 | <p class=" Body_Text_ Numbered_1 ">In the < span class ="Bold">Da ta</span> group, cli ck the <sp an class=" Bold">Repe at Header Rows</span > button. Word adds the header to any ro ws appeari ng on subs equent pag es.</p> | |
444 | </li> | |
445 | <li> | |
446 | <p class=" Body_Text_ Numbered_1 ">Save you r document .</p> | |
447 | </li> | |
448 | </ol> | |
449 | <p class=" StepToLine ">To Adjus t rh_body_ text_numbe red_1:</p> | |
450 | <p class=" Body_Text_ Bullet_1"> Change to 12 point T imes New R oman with 0 points b efore and after.</p> | |
451 | <p class=" StepToLine ">To Adjus t Number S teps:</p> | |
452 | <ol style= "list-styl e: decimal ;"> | |
453 | <li> | |
454 | <p class=" Body_Text_ Numbered_1 ">Scroll t hrough the style lis t to and r ight-click <span cla ss="Bold"> rh_body_te xt_numbere d_1</span> .</p> | |
455 | </li> | |
456 | <li> | |
457 | <p class=" Body_Text_ Numbered_1 ">Click <s pan class= "Bold">Sel ect All</s pan>. Word selects a ll text th at has the style app lied.</p> | |
458 | </li> | |
459 | <li> | |
460 | <p class=" Body_Text_ Numbered_1 ">On the H ome tab in the Parag raph group , select t he <span c lass="Bold ">Decrease Indent</s pan> butto n until al l numbers are flush left. You will most likely cli ck the but ton a few times.</p> | |
461 | </li> | |
462 | <li> | |
463 | <p class=" Body_Text_ Numbered_1 ">On the H ome tab in the Parag raph group , select t he <span c lass="Bold ">Increase Indent</s pan> butto n once. Wo rd aligns the steps to match t he ProPath template. </p> | |
464 | </li> | |
465 | <li> | |
466 | <p class=" Body_Text_ Numbered_1 ">Select t he entire document ( <span clas s="Bold">C trl</span> + <span c lass="Bold ">A</span> ), and the n click th e <span cl ass="Bold" >Right Ind ent</span> button on the Ruler to reset the right margin for numbered text, as w ell as the remainder of the do cument.</p > | |
467 | </li> | |
468 | <li> | |
469 | <p class=" Body_Text_ Numbered_1 ">Save you r document .</p> | |
470 | </li> | |
471 | </ol> | |
472 | <p class=" Body_Text_ Numbered_1 "><span cl ass="Bold" >Note:</sp an> You'll still nee d the chec k the step numbering when you do the gen eral inspe ction of t he documen t. This pr ocess corr ects most instances of numberi ng. When y ou find an instance that the p rocess did n't correc t, you can try the D ecrease/In crease Ind ent button s again. I f that doe sn't work, apply the Body Text Number 1 style from the ProPa th templat e. If you apply it m ore than o nce, you'l l need to restart nu mber at on e.</p> | |
473 | <h3>Insert Figure an d Table Nu mbering</h 3> | |
474 | <p class=" Body_Text" >The follo wing instr uctions su ggest that you want to do this task incr ementally; that is, all at onc e. The oth er option you have i s to do th is task as part of t he general inspectio n of the d ocument, w hen you ar e going to look at e very page of the doc ument to m ake any ne cessary ad justments. </p> | |
475 | <p class=" StepToLine ">To find figures:</ p> | |
476 | <ol style= "list-styl e: decimal ;"> | |
477 | <li> | |
478 | <p class=" Body_Text_ Numbered_1 ">Search f or text th at has the style <sp an class=" Bold">Capt ion</span> applied.< /p> | |
479 | </li> | |
480 | <li> | |
481 | <p class=" Body_Text_ Numbered_1 ">Click in the begin ning of th e document and displ ay the <sp an class=" Bold">Adva nced Searc h</span> d ialog.</p> | |
482 | </li> | |
483 | <li> | |
484 | <p class=" Body_Text_ Numbered_1 ">On the F ind tab, c lick the < span class ="Bold">Mo re</span> button. Th e dialog e xpands to show more options.</ p> | |
485 | </li> | |
486 | <li> | |
487 | <p class=" Body_Text_ Numbered_1 ">Click th e <span cl ass="Bold" >Format</s pan> butto n, and sel ect <span class="Bol d">Style</ span> from the drop- down list. Word open s the Find Style dia log.</p> | |
488 | </li> | |
489 | <li> | |
490 | <p class=" Body_Text_ Numbered_1 ">Select < span class ="Bold">Ca ption</spa n> in the style list , and then click <sp an class=" Bold">OK</ span>.</p> | |
491 | </li> | |
492 | <li> | |
493 | <p class=" Body_Text_ Numbered_1 ">Click th e <span cl ass="Bold" >Find Next </span> bu tton. Word scrolls t o the firs t instance of text w ith the Ca ption styl e applied. </p> | |
494 | </li> | |
495 | <li> | |
496 | <p class=" Body_Text_ Numbered_1 ">Add a fi gure or ta ble captio n with Wor d auto num bering.</p > | |
497 | </li> | |
498 | </ol> | |
499 | <p class=" Body_Text_ Numbered_1 "> </ p> | |
500 | <p class=" Body_Text_ Numbered_1 "><img src ="adv_find .png" alt= "adv_find. png" style ="border: none;" bor der="0" /> </p> | |
501 | <p class=" StepToLine ">To add a utomatic n umbering t o figure a nd table c aptions:</ p> | |
502 | <ol style= "list-styl e: decimal ;"> | |
503 | <li> | |
504 | <p class=" Body_Text_ Numbered_1 ">Select a nd copy ta ble or fig ure title. When you select, if Word is s electing t he hidden paragraph mark with the format ting at th e end too, hold down you <span class="Bo ld">Shift< /span> key and click the <span class="Bo ld">left a rrow</span > on your keyboard. Word remov es the hid den paragr aph mark f rom the se lection.</ p> | |
505 | </li> | |
506 | <li> | |
507 | <p class=" Body_Text_ Numbered_1 ">Delete t able or fi gure title . Make sur e you sele ct just th e text. Yo u should h ave an emp ty line wi th the tab le or figu re and the style <sp an class=" Bold">Capt ion</span> applied.< /p> | |
508 | </li> | |
509 | <li> | |
510 | <p class=" Body_Text_ Numbered_1 ">On the r ibbon, cli ck the <sp an class=" Bold">Refe rences</sp an> tab. W ord opens the tab.</ p> | |
511 | </li> | |
512 | <li> | |
513 | <p class=" Body_Text_ Numbered_1 ">In the C aptions gr oup, click the <span class="Bo ld">Insert Caption</ span> butt on. Word o pens the C aption dia log.</p> | |
514 | </li> | |
515 | <li> | |
516 | <p class=" Body_Text_ Numbered_1 ">In Label , select < span class ="Bold">Ta ble</span> or <span class="Bol d">Figure< /span> fro m the drop -down list , dependin g on the c aption you are addin g.</p> | |
517 | </li> | |
518 | <li> | |
519 | <p class=" Body_Text_ Numbered_1 ">In Capti on, type a colon and paste (<s pan class= "Bold">Ctr l</span> + <span cla ss="Bold"> V</span>) the table or figure title.<br /> | |
520 | <br /> | |
521 | <img src=" help_print _dialog_2. png" alt=" help_print _dialog_2. png" style ="border: none;" bor der="0" /> <br /></p> | |
522 | </li> | |
523 | <li> | |
524 | <p class=" Body_Text_ Numbered_1 ">Click th e <span cl ass="Bold" >OK</span> button. W ord closes the dialo g and show s the tabl e or figur e with aut o-numberin g.</p> | |
525 | </li> | |
526 | <li> | |
527 | <p class=" Body_Text_ Numbered_1 ">Save you r document .</p> | |
528 | </li> | |
529 | <li> | |
530 | <p class=" Body_Text_ Numbered_1 ">Click th e <span cl ass="Bold" >Find Next </span> bu tton at th e bottom r ight of th e screen. Word scrol ls to the next insta nce of tex t with the Caption s tyle appli ed.<br /> | |
531 | <img src=" find_nexzt _button.pn g" alt="fi nd_nexzt_b utton.png" style="bo rder: none ;" border= "0" /></p> | |
532 | </li> | |
533 | <li> | |
534 | <p class=" Body_Text_ Numbered_1 ">Repeat t hese instr uctions to add the n ext table or figure caption.</ p> | |
535 | </li> | |
536 | </ol> | |
537 | <p class=" StepToLine ">To confi rm that al l captions have numb ering:</p> | |
538 | <ol style= "list-styl e: decimal ;"> | |
539 | <li> | |
540 | <p class=" Body_Text_ Numbered_1 ">Display the <a hre f="#Displa y_Styles" title="#Di splay_Styl es">Styles </a> list and right- click the <span clas s="Bold">C aption</sp an> style. A pop-up menu opens .</p> | |
541 | </li> | |
542 | <li> | |
543 | <p class=" Body_Text_ Numbered_1 ">Click <s pan class= "Bold">Sel ect All</s pan>. Word selects a ll instanc es where t he style C aption has been appl ied.</p> | |
544 | </li> | |
545 | <li> | |
546 | <p class=" Body_Text_ Numbered_1 ">Copy cap tion text (<span cla ss="Bold"> Ctrl</span > + <span class="Bol d">C</span >).</p> | |
547 | </li> | |
548 | <li> | |
549 | <p class=" Body_Text_ Numbered_1 ">Open a n ew Word do cument.</p > | |
550 | </li> | |
551 | <li> | |
552 | <p class=" Body_Text_ Numbered_1 ">Paste ca ption text (<span cl ass="Bold" >Ctrl</spa n> + <span class="Bo ld">V</spa n>). You'l l see a li st of all text that has the st yle Captio n applied. </p> | |
553 | </li> | |
554 | <li> | |
555 | <p class=" Body_Text_ Numbered_1 ">Do a vis ual inspec tion of th e list to confirm th at all ent ries inclu de the lab el (Table or Figure) with auto matic numb ering appl ied. Using the list, you can u pdate any missed tab le or figu re caption s.</p> | |
556 | </li> | |
557 | </ol> | |
558 | <h3>Comple te a Gener al Inspect ion of the Document< /h3> | |
559 | <p class=" Body_Text" >As automa ted as thi s process is, troubl e spots ca n still ex ist in the document. Start at the beginn ing of the printed d ocument an d complete a visual inspection . When you find a tr ouble spot , be sure to complet e these st eps.</p> | |
560 | <ol style= "list-styl e: decimal ;"> | |
561 | <li> | |
562 | <p class=" Body_Text" >Make the change in RoboHelp a nd save.</ p> | |
563 | </li> | |
564 | <li> | |
565 | <p class=" Body_Text" >Make the change in the printe d document ation and save.</p> | |
566 | </li> | |
567 | </ol> | |
568 | <p class=" Body_Text" >Here's a list of wh at you sho uld be loo king for.< /p> | |
569 | <ul style= "list-styl e: disc;"> | |
570 | <li> | |
571 | <p class=" Body_Text_ Bullet_1"> Look for m isspelled words and grammar er rors picke d up by Wo rd. It's m iserable b ut true th at Word ca n sometime s pick up problems t hat were n ot spotted in the Ro boHelp ver sion of th e text. It helps if you single source to print dur ing review s so that you can pi ck up thes e types of errors ea rlier in t he process .</p> | |
572 | </li> | |
573 | <li> | |
574 | <p class=" Body_Text_ Bullet_1"> Delete any extra tit les. You s hould find very few if any. Th ey typical ly have th e Heading 4, Heading 5, or Hea ding 6 sty le applied followed by a Headi ng 3. When you set u p navigati on in the online ver sion, you frequently add sub-b ooks to th e TOC to g roup pages . Of note, be sure t o delete < span class ="Bold">Ad ditional H elp</span> because i n print th e title sh ould be <s pan class= "Bold">App endix</spa n>.</p> | |
575 | </li> | |
576 | <li> | |
577 | <p class=" Body_Text_ Bullet_1"> Reapply an y misappli ed styles. Pay parti cular atte ntion arou nd figures and graph ics, which seem to b e more pro ne to prob lems. Also , the Norm al style i s mapped t o Block Te xt. If you use the S elect All, you can s ee if the style Bloc k Text app ears in yo ur printed document. If it doe s, it mean s that you have a No rmal style applied i n the Robo Help versi on. Go bac k to RoboH elp and ap ply the ap propriate style.</p> | |
578 | </li> | |
579 | <li> | |
580 | <p class=" Body_Text_ Bullet_1"> Check step numbering . If you f ind a prob lem, selec t the step s and appl y the Body Text Numb ered 1 sty le from th e ProPath template. You might have to re start the step numbe ring at 1. </p> | |
581 | </li> | |
582 | <li> | |
583 | <p class=" Body_Text_ Bullet_1"> Confirm th at page br eaks are i n undesira ble places . To prese rve format ting, use this metho d to inser t page bre aks. (Righ t-click in the line where you want the p age break, and selec t <span cl ass="Bold" >Paragraph </span> fr om the dro p-down lis t. Click t he <span c lass="Bold ">Line and Page Brea ks</span> tab. In th e Paginati on group, select <sp an class=" Bold">Page break</sp an> before . Click <s pan class= "Bold">OK< /span>.) S electing < span class ="Bold">Ke ep with ne xt</span> will also frequently work.</p> | |
584 | </li> | |
585 | <li> | |
586 | <p class=" Body_Text_ Bullet_1"> Look for p laces wher e you've s et somethi ng up that looks goo d online b ut doesn't look good in print. You might need to a djust the topic in t he Help fi le by appl ying the c ondition O nline to w hat looks good onlin e and rede sign the l ayout of t he item fo r print an d apply th e conditio n Print. I t's repeat ed text wi th a diffe rent layou t. This fr equently h appens whe n you put links in a table for the layou t. The lay out might look good online but not so go od in prin t.</p> | |
587 | </li> | |
588 | <li> | |
589 | <p class=" Body_Text_ Bullet_1"> Adjust sec tion break s. During the genera te process , RoboHelp inserts s ection bre aks based on the Hea ding 1 sty le, which is coming from the o nline Tabl e of Conte nts. Look at your pr imary Book titles. T hese shoul d all be c oming in a s Heading 1. Seconda ry book ti tles defau lt to Head ing 2 and so forth w ith subseq uent headi ngs not be ing affect ed by sect ion breaks .</p> | |
590 | </li> | |
591 | </ul> | |
592 | <h3>Finali ze the Doc ument</h3> | |
593 | <ol style= "list-styl e: decimal ;"> | |
594 | <li> | |
595 | <p class=" Body_Text_ Bullet_1"> Update the <span cla ss="Bold"> Table of C ontents</s pan>.</p> | |
596 | </li> | |
597 | <li> | |
598 | <p class=" Body_Text_ Bullet_1"> Confirm th at only He adings 1, 2, and 3 a ppear in t he TOC. If you need to adjust headings, you need t o change t hem in bot h RoboHelp and the W ord docume nt. You mi ght also n eed to sup press head ings in th e Word doc ument.</p> | |
599 | </li> | |
600 | <li> | |
601 | <p class=" Body_Text_ Bullet_1"> Do one las t inspecti on of your document. Pay parti cular atte ntion to H eading sty les (adjus t as neces sary) and footers.</ p> | |
602 | </li> | |
603 | <li> | |
604 | <p class=" Body_Text_ Bullet_1"> Depending on the cha nges you m ake in ste p 4, you m ight need to update your TOC. Do so if n ecessary. At this po int, the W ord versio n of the H elp file s hould be r eady for a ny additio nal handli ng necessa ry; for ex ample, cre ating a PD F of the d ocument an d posting it to a lo cation.</p > | |
605 | </li> | |
606 | </ol> | |
607 | <h3>Making Other Cha nges <span style="co lor: #ff00 00;"><font color="re d" >Cautio n</font></ span></h3> | |
608 | <p class=" Body_Text" >If you fi nd somethi ng that ne eds to be edited in the printe d document , you must remember to edit it in RoboHe lp. If you are to si ngle sourc e successf ully, <spa n style="c olor: #ff0 000;"><fon t color="r ed" >the R oboHelp fi le must al ways be yo ur golden source wit hout excep tion</font ></span>.< /p> | |
609 | <p class=" Body_Text" >Deciding if and whe n you need to genera te another print ver sion is a judgement call.</p> | |
610 | <ul style= "list-styl e: disc;"> | |
611 | <li> | |
612 | <p class=" Body_Text" >If you ma ke a lot o f changes in RoboHel p, you sho uld consid er generat ing a new print vers ion and co mplete the steps det ailed in t his topic. </p> | |
613 | </li> | |
614 | <li> | |
615 | <p class=" Body_Text" >If you ma ke a few c hanges in RoboHelp, you can up date the c urrent pri nt version ; however, using thi s method i ntroduces the possib ility of e rror. Gene rating a n ew print v ersion alw ays ensure s that the print ver sion inclu des all of the lates t edits.</ p> | |
616 | </li> | |
617 | </ul> | |
618 | ||
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