Access: DMP Administrator
Routinely, changes in clinical practice guidelines, resolutions to patient safety issues, and other newly established Department of Veterans Affairs' (VA) business rules require updates to the content within a VHA-written DMP. The Find/Replace functionality of the DMP module assists with these required changes, allowing DMP Administrators to quickly find specific text and then replace that text with the updated content (in one DMP, selected DMPs, or in all DMPs).
DMP Contributors have access to the Find functionality of the module (see Find DMP Content); however, only DMP Administrators have access to the Find/Replace functionality.
WARNING! The Find/Replace functionality does not count / track the number of characters being added/updated in the DMP content (i.e., Question / Statement, Responses, DMP Attributes). Therefore, if replacing content that was previously 10 characters, with content that is 15 characters, this update may cause the field in question to be over its specified field limits. It is the responsibility of the DMP Administrator to manage all DMP content, and he / she must be aware that using the Find/Replace functionality may cause content space issues within the DMP fields. The maximum number of characters allowed for the various DMP fields are the following:
DMP Tag (25 characters)
DMP Name (100 characters)
Description & Objective (250 characters)
Questions/Statements (100 characters)
Responses (30 characters)
To access the Find/Replace functionality, click on DMP Development Process > Manage > Find/Replace and follow the steps below:
Find DMP Content
Enter content in the text box provided for Find what.
NOTE: Special characters (e.g., ‘%’, ‘*’, etc.) cannot be searched on in the Find what field. For example, if you enter, "Diabetes is 100% curable", the system will search for the text, "Diabetes is 100 curable". However, special characters can be added to the text in the Replace with field. For example, if you enter “Diabetes is 95% curable” that is exactly what will be put into the text in the DMP (see Replace DMP Content below).
Select whether to search in the DMP Attributes, DMP Questions/Statements, and/or DMP Responses by clicking the checkboxes provided under Look where.
Click Find.
If content is located, a table of the results displays with the following columns: DMP Name, DMP Tag, DMP Facilitator, Text Found In (indicates the type of DMP content), Field Contents (the actual content in the DMP), Content Locked? (whether or not the content has been locked by a DMP Administrator) (see Lock/Unlock DMP Content), Replace with Supplied Text (see Replace DMP Content below); otherwise, a message will display indicating that no results were found.
Replace DMP Content
Once the results display, review the results carefully to ensure you have located the correct information. The located text data displays in boldface and with an underline.
Enter text in the text box provided for Replace with.
NOTE: Replace with displays below Find what AFTER clicking Find (if the text exists in a DMP) (see Steps 1-4 for Find DMP Content).
Each row of the results table has an individual checkbox in the Replace with Supplied Text column. Select the checkbox for each row requiring text to be replaced. A checkmark will display. If the checkbox is selected, all bolded, underlined text in the Field Contents results for that given row will be replaced (see sample scenarios on replacing content below).
NOTE: As of the current release, there is no "Undo" feature after you click Replace, so review the results carefully again before choosing to replace the content.
Click Replace.
The content will be replaced with the text entered in Step #2.
Scenario 1: One Word in All DMPs |
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Find what: |
Look where: |
Replace with: |
Steps |
"Telehealth" |
DMP Questions/Statements, |
"Home Telehealth" |
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Scenario 2: Phrase in One DMP |
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Find what: |
Look where: |
Replace with: |
Steps |
"CCHT Nurse" in only the Diabetes DMP |
DMP Attributes, DMP Questions/Statements, |
"Care Coordinator" in ONLY the Diabetes DMP |
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Scenario 3: One Phrase in Two Questions/Statements in One DMP |
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Find what: |
Look where: |
Replace with: |
Steps |
"physical activity" in only 2 questions/statements in the TeleMOVE DMP |
DMP Questions/Statements |
"energetic movement" |
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See Also