There are slight differences depending on whether you are searching for a Product (parent of an NDC ) or an Orderable Item (parent of a Product). The available search fields and search criteria (filters) are shown in the table below.
Entity Type |
Available Search Fields |
Additional Search Criteria |
Orderable Item |
PPS OI Name |
Dosage Form ; Item Status; New Item Request |
Product |
All Fields; VA Product Name ; VA Print Name; Generic Name ; VA Product ID ; Primary VA Drug Class ; Active Ingredient; Synonym Name |
Strength; Item Status; New Item Request |
Search For: Enter the text to search for (this field is required)
Item Status: Active, Inactive
New Item Requests: Approved, Pending, Rejected
To select a parent for the new item, perform the search and then click the hyperlink for the parent in the search results table.
If you have performed the search correctly, and the search results don’t contain the appropriate item, you have two choices. You may select the link Create New [Item Type] (from blank) which will launch the respective Add Wizard and allow you to create a new parent from scratch. You may also use an existing item as your parent template by selecting the green plus sign to the left of the item that you wish to use as a template for your new parent, as shown below.
Whether you created an NDC, Product, or Orderable Item, and regardless of whether you started with a blank template or an existing item as a template, when you fill in the template and click the Submit button you will be presented with the Confirmation page. This allows you to review the items that you entered on the previous wizard page and make any necessary changes before it is committed to the database. This is important because certain fields cannot be changed once they are committed.
Review the items on this page and ensure that they are correct. If they are not correct, you can choose the Return button. If they are correct, you can choose to Accept Changes or Add More Details. Each of these buttons is explained below:
Return button: Returns you to the previous wizard page so that you can make any necessary changes. Once you have made those changes, you will again click the Submit button and that will direct you again to this confirmation page.
Accept Changes button: Creates and adds the item to the database.
Add More Details button: Creates and adds the item to the database, and then directs you to the complete edit screen where you can provide further details on this item.
After you click the Accept Changes button, you will be directed to his page which confirms that the item and/or any changes you made have been saved to the database.