C&P Exams Reports

reports in this topic:

 

see also:


This option electronically produces the AMIS C&P report that was manually produced by the regional office.  It is a general system of computer programs used to process management reports.  The AMIS 290 report covers compensation and pension examination request activity.  The regional office AMIS 290 calculates the data based only on that specific regional office’s requests, or when the regional office is left blank, it calculates the data for all regional offices.  The average processing time reported on the AMIS 290 report now accounts for lost 2507 request processing time due to appointment reschedules at the request of the veteran.  Processing time for an insufficient request includes the processing time of the original request.  In addition to a hard copy being produced, this option allows the user to send a MailMan message either locally or via network mail.  The mail bulletin contains the same information that appears on the report.

By selecting one of the following filters to run the AMIS 290 report, CAPRI produces separate statistics as indicated:

• Agent Orange

• Benefits Delivery at Discharge and Quick Start

• IDES

• All priorities except AO, BDD, IDES , and QS.

 

Figure 2-72 shows the selection appropriate to produce an AMIS 290 report for all priorities except AO, BDD, IDES and QS.  As appropriate, this report would include statistics for Priority of Exam(s) types:

• TERMINAL

• POW

• ORIGINAL SC

• ORIGINAL NSC

• INCREASE

• REVIEW

• OTHER

• INSUFFICIENT EXAM

Figure 2-72

 

Figure 2-73 shows the output from the AMIS 290 report.

Figure 2-73

 

The terminology below may help interpret the AMIS 290 and Insufficient Exam Report.

1. Total Pending from Previous Month

This is the total number of 2507 requests reported to MAS before the last day of the previous month that were not completed prior to the end of that month, or were completed prior to the end of that month and reopened.

2. Requests Received for Date Range

Total number of requests that were not entered with a priority of exam equal to INSUFFICIENT and had a date reported to MAS that fell within the date range entered by the user.

3. Exams Returned as Insufficient

Total number of requests that were entered with a priority of exam equal to INSUFFICIENT and had a date reported to MAS that fell within the date range entered by the user.

4. Requests Returned Complete

Total number of requests that have a date released that fell within the date range entered and have a request status of COMPLETED, PRINTED BY RO or RELEASED TO RO, NOT PRINTED.

5. Requests Returned Incomplete

Total number of requests that have a cancellation date that falls within the date range entered and a request status that equals CANCELLED BY RO or CANCELLED BY MAS.

This is the same report as the AMIS 290 above, but the user can limit the report to a single division of the VHA facility that performs C&P examinations, such as a community-based clinic.

The Insufficient Exam Report option prints a report of 2507 requests entered with a priority of INSUFFICIENT EXAM for a specified date range. The user may choose a detailed or summary version of the report. Only exam reasons and types that have information to report are included on the detailed version of the report.

The summary version of the report is divided into two parts. The first part contains the total number of 2507 requests/exams received for the date range, the total number of priority insufficient requests/exams for the date range, and the percentage of insufficient requests/exams received. Due to the rounding of the component percentages, the total of the percentages may not equal 100%. The second part of the summary version is a breakdown of each reason an exam was returned. The detailed version allows the user to display one, many, or all insufficient reasons and AMIE exams.

Other information provided includes exam type, patient name, SSN, and claim number. Provider and exam date on this report is the provider and date from the originally completed 2507. The exam date will not be included if the original 2507 has been purged. The length of the veteran’s name and the provider are limited to 15 characters each. If either field has been truncated, it will appear with two asterisks (**). If an insufficient 2507 is transferred from one site to another, that exam is reported on the insufficient exam report for both sites (original and remote).

This option will print out all pending C&P requests. The user may sort the reports by request status, routing location, veteran name, or age of the request.

When sorting by status, the report can be tailored to identify NEW, PENDING, TRANSCRIBED, or ALL pending C&P exams.  Sorting by TRANSCRIBED may be useful for identifying ready to rate claims that have been completed but not released to the RO.  Common delays for not releasing transcribed results include waiting for a physician’s signature and/or waiting for additional required tests or studies.  An inquiry to the VAMC C&P clinic can clarify reasons as to why TRANSCRIBED results have not been released if an excessive number of days have elapsed since the date of the C&P exam request.  

Each report displays the following information, if applicable: veteran name, SSN, claim number, request date, elapsed days, exams requested, and requester name and location. The total number of exams pending will also be provided.

The Exam Check List for RO option is used to print a checklist used by regional office personnel to select compensation and pension examinations for veterans. The request worksheet lists the body systems and the exam worksheet names. It also contains a section for remarks. The top portion of the work sheet allows the requester to enter veteran-specific information including:

This option allows the reprinting of final 2507 exams with the status of Completed, printed by RO. The reports are sorted by the last two digits of the claim number. The user must enter the date the report was previously printed. Reprinting a request is not allowed unless the person requesting the reprint has a division which matches the station number of the requesting regional office. The exam must have the status Completed, printed by RO or Released to RO, not printed. The package is designed to print any lab/radiology results designated for C&P. When printing, the system will examine all lab/radiology results for 120 days before the release date. The output will include a summary portion that includes patient name, SSN, claim number, and request date. The total number of requests to be printed will also be provided.

This report generates a simple list of all exam requests entered within the specified date range. The report is sorted by date of entry. The following fields are reported: SSN, Patient Name, Request Date, Date Released, Date Printed, and Status. The report was created primarily to assist VHA in tracking exams that may have been requested but not released.

C&P exam Status comprises the following exam request categories:

This report generates a simple list of exam requests by “Request Status” entered within the specified date range.  In addition, the statuses of New; Pending, Reported; and Released to RO, Not Printed may be run for a blank date range by choosing “Yes” to “Blank Date Range”.  The following fields are reported: SSN, Patient Name, Request Date, Date Released, Date Printed, Status, Date Cancelled, and VBA Requesting station.

The report is sorted by the date of the last request status change.  When a blank date range is used for New; Pending, Reported; or Released to RO the report is sorted by “request date”.  The report was created primarily to assist VBA to better track exam requests as they are processed.

Request Status by Date Range allows the following status filters:

Figure 2-71