Starting a New CPWM Exam

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To create a new exam, the user clicks the New Template button (Figure 2-124). The user must have the required Security Key to create a new worksheet.

Figure 2-124

 

The Browse Templates screen is displayed (Figure 2-125).

Figure 2-125

 

Step 1 – The user may select a single template or multiple templates by double-clicking the desired templates from the Available Templates list box, or by selecting a template and clicking the Add this template button. The templates that make up the exam appear in the Selected Templates list box.  If the user selects multiple templates, the system merges the selected forms into a single form.

The Description field displays information about the template version and the last date that the template was updated.

The Used Buffer Space indicator determines the number of templates that can be merged together into a single form. Complex templates, such as General Medical, will use more of the buffer than a simple template, such as Audio. Depending on the speed of the PC, the user may see slower performance if the user creates a merged template that is using a large amount of the available buffer space. If the user uses up all of the available buffer space, CAPRI displays a message asking the user to remove some of the templates.

Step 2 – The user enters data on the form (Figure 2-126) by selecting the tabs and completing the fields. Tabs and fields are specific to the selected templates. If there are required fields on the template and they are not completed, the user is notified either while using the form or prior to signature. To review what was entered, the user clicks the Preview button.

Figure 2-126

 

When the data entry for the exam is completed, the next step in processing the template is performed based on the Security Key assigned to the user.

For the reviewer, when the template is in a Review Pending status, the user will have the option to send for signature or to select Done to complete the template. Selecting Send for Signature allows the user to designate the signer.

Step 3 – If the Done button is clicked, a preview of the report data entered into the template is displayed. This represents what the final document will look like in CPRS. To make changes, the user clicks Cancel to return to the template. To accept the template, the user clicks OK.

 

Step 4 – After Done or OK is selected, the signature validation screen is displayed (Figure 2-127). To continue, the user is required to select an appointment, select an admission date, or specify that there was no appointment.  Note that CAPRI has been modified to prevent displaying appointments with dates in the future from appearing in the list of Appointments.  After a selection is made, the remainder of the fields on the Signature Validation screen are displayed.

Figure 2-127

 

TITLE: Title selection is required. The dropdown list for titles will display only titles that contain the words “C&P” or “Compensation and Pension” in the title name.

EXPECTED COSIGNER:  Users may require a cosigner based on their clinical privileges. Cosigner information from the CPRS Authorization Subscription Utility is respected inside CAPRI. To designate a cosigner for a user, IRM or the local Clinical Applications Coordinator should be contacted. The basic rule is that a title-requiring cosignature in CPRS requires a cosigner in CAPRI as well. There are no cosigner-specific keys or setup unique to CAPRI.

Invalid Electronic Signature:  If the user enters an invalid electronic signature, an error message is displayed (Figure 2-128).

Figure 2-128

After the user clicks OK, they are returned to the ELECTRONIC SIG. CODE: field on the Signature Validation form.

Valid Electronic Signature:  After CAPRI has validated the electronic signature code, a progress note record will be created.  

Step 5 – The user must select the correct request under Requests Available. A list of the open exams for that request is displayed. Note that all open exams must be cancelled or completed before the report can be released.

Only examinations containing no exam report are offered as selections under Open Exams after selecting an open AMIE exam request. If an expected exam is not listed, it might be because the exam already has either a partial or a complete transcription. The transcription can be removed by the appropriate clinic staff and CAPRI displays that exam request as a selection.

If there is an open request but no exams are available, then all requested exams have been populated with either a template or transcription, but the request has not yet been released. The request will need to be released through either CAPRI or AMIE by clerical or supervisory staff.

Step 6 – When an examiner completes an exam from the signature validation screen it will automatically be transmitted to Virtual VA.  The examiner will need to acknowledge the Virtual VA Transmission Status window as shown below by clicking the “Close” button.