Additional CAPRI Functionality

CAPRI Remote Functionality

CAPRI Remote users access CAPRI through the Claims system, which runs on the VHA Forum hardware. The server for those users should be set to claims.domain.ext, port 9400.

CAPRI Remote users outside of VBA will normally obtain an access code from the Office of Information (OI) support staff, not from the local field site. Most VBA users are CAPRI Remote users. Most VHA users are local site users. If a user starts CAPRI and does not successfully connect to a VistA system within 90 seconds, CAPRI automatically shuts down.

When users log into CAPRI remotely, CAPRI alerts users when no email account is set up.

 

VistA Terminal

The “Attachmate Reflections Secure Shell” application replaces the telnet window. CAPRI Remote users can launch a VistA Terminal session by selecting the VistA button to log into the local VistA system site they are assigned to.  A dialog box is displayed when the VistA button is clicked that provides the user the ability to choose between connecting using the secure shell application or telnet.  The default is set to secure shell application.

Note: Local CAPRI users will not have access to the VistA Terminal from CAPRI and the VistA button will not be available.

 

Switch Sites – On the File Menu

The Switch Sites option, available on the File Menu (Figure 2-161), is active if the user is accessing a VistA system with remote capability.  If the selection is active, the user may have other VistA accounts they can connect to without re-authenticating.

Figure 2-161

 

CAPRI Remote users can use this option to switch from one site to another without logging out of CAPRI. This option is only available when users are logged into the claims server with remote access. Users can access the Switch Sites… option from the File menu. After Switch Sites… is selected, the user is prompted with the site list to allow them to choose the site to which they would like to switch.

 

Restricted Patient List:

A CAPRI Remote user can have restricted access to patient records they are authorized to view.

As determined by the Health Information Access (HIA) Office, the CAPRI application will be shut down if the CAPRI remote user is not able to access their restricted patient list on the CLAIMS server. Prior to the CAPRI application being shut down, the CAPRI Remote user will receive a notification that their restricted patient list could not be accessed and they will be provided HIA contact information (HIA@domain mail group).  The CAPRI Remote user will also see the restricted patient list that could not be accessed displayed in the lower left status bar of the CAPRI mail form.

 

Check Remote Connections

Check Remote Connections, found on the Help menu, is available to users with @ or U level FileMan access (Figure 2-162).  This will provide a utility to scan CAPRI remote sites to discover any connectivity issues.

To use this function, the user selects the connections to scan in the left list box, or clicks Select All and then Run Selected.  Any connection problems are listed in the Could not connect to: field.  This does not mean that the site is down nationwide; it means that the current user cannot access the site, which could be due to a number of reasons.

Figure 2-162

 

Transmit to Virtual VA

This feature creates an interface between CAPRI and the Virtual VA (VVA) web service.  It allows CAPRI users to transmit CAPRI-generated documents electronically to the VBA Paperless Delivery Virtual VA system.  CAPRI presents the user with a selection of Transmit to Virtual VA within the File menu and Send to Virtual VA within the Clinical Documents Report Builder application.  The user has the ability to electronically transmit veteran-related documentation that can be printed today to VVA. Document transmission between CAPRI and VVA is done based on the patient record opened in CAPRI.

Documents within the following tabs of CAPRI (Figure 2-178) have the capability of being transmitted to Virtual VA via the File>Transmit to Virtual VA:

Figure 2-178

 

Once the Transmit to Virtual VA or Send to Virtual VA has been chosen the user is prompted with a confirmation message of: "Are you sure you want to send document(s) to the VBA record of Veteran Name?"  (Figure 2-179)  The user selects the Yes button to send the record or the No button to not send.

Figure 2-179

 

If the user chooses Yes to the confirmation message, the following dialog box (Figure 2-180) is displayed about the status of transmission.

Figure 2-180

 

If the transmission fails an error message is displayed in the Virtual VA Result section (Figure 2-181) describing the failure and the status of Transmitting File to VVA… indicates Failed.

Figure 2-181

 

Note: Transmission of documents for a patient that has a Pseudo SSN (Ex: 492010165P) is not accepted by the Virtual VA and the following error message is displayed. (Figure 2-182):

Figure 2-182

 

The maximum size of a document(s) that can be transmitted is 15mb.  If the document(s) that have been selected exceed this size the user is notified with the following message in Figure 2-183.

Figure 2-183

 

Get Docs from Virtual VA - On the File Menu

FILE|GET DOCS FROM VIRTUAL VA has been created to allow CAPRI VHA users to retrieve and view documents in the Veteran/Service Members eFolder(s) in Virtual VA.  By default, users will “not” be able to view restricted documents.  Restricted documents are only available to CAPRI users that hold the DVBA VVA HOSPITAL ROLE security key.

To access the GET DOCS FROM VIRTUAL VA:

The “RETRIEVE DOCUMENTS FROM VIRTUAL VA” window will be displayed and allow the CAPRI user to open documents for the selected veteran, by clicking on document and choosing “View Selected Document” button or by double clicking on the document. This window allows the user to sort by column and view the sort in Ascending or Descending order.

 

Edit Remote User Site Access

Edit Remote User Site Access, found on the Help menu, is available to users with @ or U level FileMan access (Figure 2-163). This tool allows a CAPRI administrator to change the remote sites for specific CAPRI users, either limiting their site list or providing the full list of VHA VistA systems to the user. This list is presented to the administrator when CAPRI is started in remote mode.

Figure 2-163

 

The User: list is generated from the Claims system, which runs on the Forum hardware hosted by the VHA Office of Information in Silver Spring, MD. The DVBAB RESTRICTED LIST PATIENTS remote procedure is used to restrict unauthorized patient record access.

To begin the process, the administrator selects a name from the User: column.  The second column is updated with the user’s site access privileges. Selecting Yes for Show all sites? displays every available VistA site on the user’s Authorized Sites: list. If the user should have access to only a limited number of sites, then the administrator should select No for this radio group and update the user’s allowed sites under Authorized Sites.

One user’s site list can be copied to other users. This is useful when a known group of users accesses the same sites. This function is accomplished using the third column of the utility.

Step 1 – A user is selected and the list of sites in the second column is updated.

Step 2 – After the user is set up correctly, the Use Selected as Parent Clone button is selected. This user will then be listed in the Parent Clone edit box.

Step 3 – Each user who should have the same site list is selected, and the Add Selected to Child Clone List button is clicked.

Step 4 – After the list is set up correctly, the process is completed by selecting the Start Cloning button.

CAPRI has been modified to provide the ability identify DoD Only Users.  By selecting the Yes radio button under the DoD Users Only field, users can be identified as a DoD Only User.  CAPRI will only display patients on the Patient Selector screen that have a patient type of “Active Duty” to DoD Only Users.

 

Consolidated Remote Reports

Consolidated Remote Reports, found on the Help menu, is available to users of CAPRI when in remote mode. This report tool was primarily created for the Tiger Team to run reports on multiple VistA accounts at the same time.  To use it, the user clicks the sites on which the report is to run in the Available Connections list box. The user then enters stop and start dates, chooses a report type, and clicks Run Selected. This dialog box has its own Print button which should be used instead of selecting Print from the File menu and printing from the main CAPRI interface.

Figure 2-164

 

Audit Trail Download Utility

Audit Trail Download Utility, found on the Help menu, is available to users with @ or U level FileMan access and who have been provided an additional secondary menu option on the Claims system (Figure 2-165).  This tool is used by VBA to download CAPRI audit data for internal reporting.  Although a user may see this option on the menu, the secondary menu option that allows it to run may not be provided.  The utility will automatically continue at the last point where it stopped if the same filename is selected as during a previous session.  If a new filename is created, the utility will start from scratch and download every entry in the VistA Claims system database.

Figure 2-165