VR&E Reports
see also:
VR&E Status
This option is utilized by Vocational Rehab
and Employment (VR&E) staff and VHA Coordinator staff. The VR&E
Status generates a report (Figure 2-87) for 8861 Request for Medical Services,
Chapter 31. It provides a list of Medical Services Requests determined
by the selection criteria entered by the user and is sorted by Status
(New, Pending, Cancelled, and Complete) and then by Veteran’s Last Name.
The VR&E Status allows the following
filters:
Start Date
(Oldest): This is the start date for the report. There
is a 30 month history cap so dates prior to 30 months cannot be selected.
This field is only editable if the user selects Date Range in the
Report By field.
Stop Date
(Newest): This is the end date for the report. No future
dates are allowed. This field is only editable if the user selects
Date Range in the Report By field.
Regional
Office: Select a particular Regional Office or click All
R.O.’s for All Regional offices to be displayed.
Status:
Choose New, Pending, Cancelled, Complete, or ALL (default status).
Report By:
There are several selections for the Report By field. These
options are created dynamically based upon the current date. The
description below shows how the options are created based on a starting
year of 2012. Some options may not be displayed if they exceed the
30 month historical cap.
- Date Range – allows user to select a specified date range
- Fiscal Year 2012 (10/1/2011 – Today)
- Fiscal Year 2011 (10/1/2010 – 9/30/2011)
- All Fiscal Years (Includes FY 2010, FY 2011, and FY 2012 –
Today)
- Calendar Year 2012 (1/1/2012 – Today)
- Calendar Year 2011 (1/1/2011 – 12/31/2011)
- All Calendar Years (Includes Calendar Years 2010, 2011, and
2012 - Today).
- Report Format: There are two types of report formats
to choose from:.
- Plain Text (default): The report is displayed on the
screen and can be printed from the File menu
- Delimited Export Data: This selection displays a Save
dialog box and allows the user to specify the name and destination
for the exported report. The default report name is in the
format: Form8861StatusRpt_YYYYMMDD_yyyymmdd.txt where YYYYMMDD
is the start date and yyyymmdd is the stop date.

Figure 2-87
The screen in Figure 2-88 displays the results
from the user selections from the Vocational Rehab Report Setup window.
The report displays the following:
Header Information:
- Report Name Header: The name of the report is listed
here -8861 Request for Medical Services, Chapter 31 Status report
- Date Range: The date range selected from the Report Setup screen
- Regional Office: The name of the Regional Office selected from
the Report Setup screen
- Request Status: The status of the 8861 selected from the Report
Setup screen.
The report displays the following columns:
- Date Received: The date the request was submitted
- Status: The status of the 8861 request-New, Pending, Cancelled,
Completed
- Patient Name: The name of the veteran
- SSN: The last 4 digits of the social security number
- POC Name: The point of contact name. POC Location: The point
of contact location
- Pend Days: The days pending from the date a consult has been
linked to the 8861 request in CAPRI
- Canc Days: Count of days between receipt of the 8861 and cancellation
- Consults: Consult Title Description
- Appt Days: Count of days from the Date Requested to the scheduled
appointment date
- Appt Date: Date of the scheduled appointment
- Consult Date: Date the consult order was created in CPRS.
Totals by R.O. Section:
- Avg Days Pending: An average number of days Medical Services
Requests have been in a “Pending” status
- Avg Day Complete: An average number of days it took for Medical
Services Requests to be “Completed”
- New Requests: The total count of “New” Medical Services Requests
- Pending Requests: The total count of “Pending” Medical Services
Requests
- Cancelled Requests: The total count of “Cancelled” Medical
Services Requests
- Complete Requests: The total count of “Complete” Medical Services
Requests
- Totals: The total count of New, Pending, Cancelled, and
Complete Medical Services Requests.

Figure 2-88
Status Report Export Dialog
Box
If the user selected a Report
Format of Delimited Export Data,
the display screen does NOT show the report and a Save As dialog box (Figure
2-89) appears. The user can then select the desired location to
save the delimited report. The default report name is in the format:
Form8861StatusRpt_YYYYMMDD_yyyymmdd.txt where YYYYMMDD is the start
date and yyyymmdd is the stop date. The delimiter is a “^”. This
text file can be imported into most programs that can interpret delimited
data.

Figure 2-89
Exported Delimited Data
Report
This is an example of the exported Delimited
Data Report (Figure 2-90).

Figure 2-90