Auto Inactivation of a Patient from a Team
Patients must have been established and have active assignments to Primary
Care teams to be eligible for Auto Inactivation. A patient’s assignment
status to a team will be inactivated automatically by the system in the
following circumstances:
- Automatic
inactivation due to inactivity:
- For
each patient that has an active team assignment with a Care Type =
“Primary Care”, the system will check when the patient had his last
encounter with any member of the PACT teamlet (i.e. the Primary Care
Provider, Associate Provider, Nurse Care Manager, Clinical Associate,
Administrative Associate) and will use that last encounter date as
follows:
- Patients must have active assignments
to teams and be eligible to have their Last Encounter Date with that
team recorded.
- When a patient has been identified for
auto inactivation, the selected date will be displayed in the View
Team Assignments table.
- Icons will display the amount of days before the patient will
be auto inactivated:
- If the Scheduled Inactivation Date is between 91 - 120 days
from today, then the 120 day icon
with the
date will display.
- If the Scheduled Inactivation Date is between 61 - 90 days
from today, then the 90 day icon
with the
date will display.
- If the Scheduled Inactivation Date is between 31 - 60 days
from today, then the 60 day icon
with the
date will display.
- If the Scheduled Inactivation Date is between 1 - 30 days from
today, then the 30 day icon
with the
date will display.
- When a patient dies who
is assigned to a team, the patient record is automatically moved from
the Current Assignments list to the Staff Assignment Timeline list.
- If the patient has never
had qualifying teamlet encounter within 8 months (i.e. 120 days before
12 months) from assignment to the team OR has had at least one previous
teamlet encounter but not had another within 20 months (ie.120 days
before 24 months) from the active assignment date; the system will
schedule the patient for automatic inactivation and send out a MailMan
message.
- If the Scheduled Inactivation
Date is within 120 days of the current date, PCMM Web will send out
an alert stating that the patient will be automatically inactivated
in 120 days unless an encounter occurs with a member of the PACT teamlet
or is extended by a PCMM Web user. When the date of the scheduled
inactivation arrives, and the patient is not extended or does not
have a teamlet encounter, the patient will be automatically unassigned
from his current PACT team and team roles. Assignments will then reflect
a status of “Automatically unassigned due to Inactivity”.
- If Date Flagged for Inactivation
had been previously recorded and a subsequent teamlet encounter is
found before the team role and the team were unassigned; the
assignment will remain active.
- Automatic
inactivation due to Date of Death recorded for a patient:
- When a Date of Death is recorded for a patient, he will be automatically
unassigned from his current PC team and team role assignments with
a status of Automatically unassigned due to death. The
system will send out the Automatically Inactivated Death alert) stating
that the Patient has been automatically inactivated.
- When a Date of Death is rescinded
for a patient he will be automatically reassigned to his current PC
team and team role assignments. The system will retrieve
this data and populate the Team Role and Team Assignment Date on the
PCMM WEb Patient Team Assignment file and the Patient Provider Relationship
(if needed) file. The date the patient was reassigned to the team
will be recorded and displayed in PCMM Web
See also:
Assign
a Patient to a Team
Unassign
a Patient from a Team
Manually Inactivate
a Patient from a Team