Search for a Patient
When searching
for a patient, a user can only view patient information on a need-to-know
basis. The role assigned to the user dictates the patient information
they are allowed to view. Typically, a user is restricted to viewing patient
information only for those patients assigned to the station or stations
that has/have been assigned to their User ID.
Note:
An
employee cannot view their own data.
- From
the Patient drop-down menu, select Search
for Patient to display the Search
for Patient screen.
- Enter
the following search criteria:
- Enter
the first initial of the last name, plus the last 4 digits of
a social security number.
- Enter the Social Security
number (complete in xxx-xx-xxxx format) in the SSN
text box.
- Enter the patient's last name in the Last
Name text box.
- Enter the patient's first name in the First
Name text box.
- Click Find to
display the patient information or a list of patients in the lower
part of the screen that match the search criteria.
Note: A user must enter at
least the first initial or last 4 digits of SSN, last name, first name
OR full SSN to execute a Patient Search.
- If patient record is labeled as Sensitive Patient, the SSN and
DOB are masked.
- If the system returns more than the maximum number of records allowed,
the complete list of records will not display. A user can filter the
search criteria further (described below), or search for the patient
in VistA.
If the system cannot find a patient:
- If the system cannot find a patient that matches the criteria entered,
the following message will display: “No matches found for the criteria
entered. Validate or expand your search criteria.” Click Close
to exit out the message box. The system will display an additional
Find in VistA
button. VistA requires at least three letters of the last name, OR
the full SSN, first name, and Date of Birth to perform a search. Enter
the search criteria and select the Find in VistA button.
- Note: Ensure each PCMM
Web user has VistA privileges for the station(s) they have access
to in PCMM Web. If not, an error may display.
- The screen will refresh with the VistA results displayed. If no
records match criteria, a message will display. Validate or relax
your search criteria and try again.
- To add the VistA patient, select the Name
link which navigates to the Patients Profile screen
- Once a patient is selected, the system will check to see if the
patient is:
- A known patient to PCMM Web for the
local station (no further action is required)
- A new patient to PCMM Web
- If the patient record cannot be imported
into PCMM Web, a message will display.
- PCMM will display the patient’s Last Name, First Name, Middle Name,
Suffix, Gender, SSN, DOB, Street and City. If the patient record cannot
be imported into PCMM, a message will display.
- Choose Select to validate
the patient record; the Patient
Profile is displayed.
Note:
Once a patient is pulled into PCMM Web from VistA, the patient will no
longer appear in the VistA search results, only in the PCMM Web search
results. The patient will not appear in both search results lists.
See also:
View or Modify a
Patient Profile
Assign a Patient
to a Team
Unassign
a Patient from a Team
Multiple
PACT Requests for a Patient