Auto Inactivation of a Patient from a Team
Patients must have been established and have active assignments to Primary Care teams to be eligible for Auto Inactivation. A patient’s assignment status to a team will be inactivated automatically by the system in the following circumstances:
- Automatic Inactivation due to Inactivity:
- For each patient that has an active team assignment with a Care Type = “Primary Care”, the system will check when the patient had his last encounter with any member of the PACT teamlet (i.e. the Primary Care Provider, Associate Provider, Nurse Care Manager, Clinical Associate, Administrative Associate) and will use that last encounter date as follows:
- Patients must have been established and have active assignments to teams to be eligible to have their Last Encounter Date with that team recorded.
- When a patient has been identified for auto inactivation, the selected date will be displayed in the View Team Assignments table.
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- Icons will display the amount of days before the patient will be auto inactivated:
- If the Scheduled Inactivation Date is between 91 - 120 days from today, then the 120 day icon
with the date will display.
- If the Scheduled Inactivation Date is between 61 - 90 days from today, then the 90 day icon
with the date will display.
- If the Scheduled Inactivation Date is between 31 - 60 days from today, then the 60 day icon
with the date will display.
- If the Scheduled Inactivation Date is between 1 - 30 days from today, then the 30 day icon
with the date will display.
- When a patient dies who is assigned to a team, the patient record is automatically moved from the Current Assignments list to the Staff Assignment Timeline list.
- If the patient has never had an encounter with any member of his PACT team within 8 months (ie. 120 days before 12 months) from assignment to the team OR if he has had at least one previous encounter but has not had another within 20 months (ie. 120 days before 24 months) from assignment to the team; the system will schedule the patient for automatic inactivation and send out a MailMan message.
- If the Scheduled Inactivation Date is within 120 days of the current date, PCMM will send out an alert stating that the Patient will be automatically be inactivated in 120 days unless he has an encounter with a member of the PACT team or is extended by a PCMM user. When the date the patient is scheduled for inactivation arrives, and the patient is not extended or does not have an encounter with a member of the PACT teamlet, he will be automatically unassigned from his current PC team and position assignments with a status of “Automatically unassigned due to Inactivity”.
- If Date Flagged for Inactivation had been previously recorded and a subsequent visit occurred before the position and the team were unassigned; the Date Flagged for Inactivation, Scheduled Inactivation Date, Extend Auto Inactivation reason, extension comments and the Status will be removed.
- Automatic Inactivation due to Date of Death recorded for a patient:
- When a Date of Death is recorded for a patient, he will be automatically unassigned from his current PC team and position assignments with a status of Automatically unassigned due to death. The system will send out the Automatically Inactivated Death alert) stating that the Patient has been automatically inactivated.
- When a Date of Death is rescinded for a patient he will be automatically reassigned to his current PC team and position assignments. The system will retrieve this data and populate the Position and Team Assignment Date on the PCMM Patient Team Assignment file and the Patient Provider Relationship (if needed) file. The date the patient was reassigned to the team will be recorded and displayed in PCMM.
See also:
Assign a Patient to a Team
Un-assign a Patient from a Team
Inactivation of a Patient from a Team